Branch/Accounts Administrator – P9000/month

Exciting opportunity is available for a dynamic and driven candidate to join growing company at their branch in Gaborone – Botswana.

Process data for servicing  and invoicing from contracts and handle administration of client files

Process all creditors and reconcile monthly

  • Load new/additional and resign contracts on Accpac and – Installations and survey to Operations Administrator.
  • Make sure units and service cycles agree to contracts
  • Accept and confirm services, collections and installations on system.
  • Print a pre-check invoice after loading – Admin Manager to sign off – check that contract and invoice match.
  • File all cancellation requests under the month that the contract is to be cancelled
  • Process cancellations and reductions of contracts on Accpac
  • Liaise with Service Manager for units removed from cancelled contracts
  • Collect cancelled units and confirm
  • Ensure all contracts are loaded and invoiced on a daily basis
  • All contract information to be given to internal sales consultant.
  • Invoicing of new/additional and resigned contracts
  • Printing and checking of monthly rental invoices against contracts and previous month’s batch and D-Bit on site location report
  • Checking that all cancellations and billing have been removed from the system
  • Monthly accruals for services rendered  but invoices not received.
  • Pre-check all monthly invoices prior to final printing and posting. By the 1st day of each month.
  • Ensure that all monthly invoices are printed by the 2nd day of the new month.
  • Reconcile stock received to purchase order and to invoice
  • GRV all creditors invoices matched to delivery notes monthly – Send to Admin Manager to sign off.
  • File out EFT requests and give to Admin Manager to sign off
  • Reconcile all creditors statements monthly and ensure all invoices are processed on Accpac
  • Assist and finalise  all creditors queries
  • Keep record of collections for the month and charge for lost/damaged stock.
  • Thank you letters to be sent for new business with copy of contract
  • Contract  Register – All contracts to be entered into contract register and signed for by various departments
  • Check that contract details and pricing are correct  when loading according to the new price list
  • Month-end Processing: – Meet deadlines
  • Print D-bit services done for the month report
  • Print on-site details report (for units in the field)
  • Submit monthly cancellation by 1st   day of next month
  • Complete Branch Report
  • Reconcile stock – Agent, Branch, Consumable, Stock Clearing
  • Submit Monthly Accruals
  • Run a credit check on all new clients – Transunion
  • Submit all signed debit orders to head office for processing
  • Relieve switchboard as per roster.
  • Handling all debtor queries and credit notes and re-invoicing
  • Loading all new hygiene contracts on Accpac and MCS
  • Planning hygiene service schedules on MCS (hygiene on Accpac)
  • Handling of petty cash
  • Matric
  • Post school certificate / diploma in business related studies advantageous
  • Min 4 years experience working in an office environment / processing data/bookkeeping
  • Accpac Computer Experience preferred
  • Computer Literacy
  • ***Must be Botswana citizen***
  • ***Must have driver’s license and own vehicle***