Whatsapp (ONLY for CV Making and Job Posting): +26776981238

Executive Assistant (Group Administrator)  – Famous Brands

JOB DESCRIPTION

Vacancy: Executive Assistant (Group Administrator) 

Famous Brands Botswana would like to invite suitably qualified self-driven, results oriented and passionate individuals to apply for the position listed and described below and join a professional team that is passionate about providing unique consumer experiences through innovation, flawlessness execution and continuous improvement.

 

WE ARE STILL MAKING CVs FOR P100. COVER LETTERS FOR P50
Pay with FNB EWallet to 76981238 or Orange Money on number 76981238
Whatsapp us on +26776981238
JOIN US ON OUR WHATSAPP CHANNEL HERE

Purpose of the job

The Executive Assistant works closely with Managing Director and directorial staff to provide administrative support, usually on a one-to-one basis. The Executive Assistant will act as an extension to the Managing Director by thinking and acting on his behalf, and Help the Managing Director make the best use of their time by dealing with secretarial and administrative tasks.

The Executive Assistant will need to obtain extensive knowledge of the organization. They need to know who key personnel are (both external and internal) and understand the organisation’s aims and objectives.

 

The Managing Director and directorate will need to be able to trust that work will be handled efficiently in their absence. Discretion and confidentiality are therefore essential.

 

Key tasks and responsibilities

Act as the Managing Director’s first point of contact with people from both inside and outside the organisation. Typical work activities will include:

·  screening telephone calls, enquiries and requests, and handling them when appropriate;

·  meeting and greeting visitors at all levels of seniority;

 

·  organising and maintaining diaries and making appointments;

·  dealing with incoming email, faxes and post, often corresponding on behalf of their manager;

·  taking dictation and minutes;

·  carrying out background research and presenting findings;

·  producing documents, briefing papers, reports and presentations;

·  organising and attending meetings and ensuring their manager is well-prepared for meetings;

 

·  liaising with clients, suppliers and other staff;

·  deputising for the manager, making decisions and delegating work to others in the manager’s absence;

·  devising and maintaining office systems, including data management, filing, etc.;

·  arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.

 

·  carrying out specific projects and research;

·  responsibility for accounts and budgets;

·  taking on some of the manager’s responsibilities and working more closely with management;

·  being involved in decision-making processes.

 

 

The EA should be capable of competently dealing with situations in the Managing Director’s absence, and should be confident enough to commission work on his behalf. Maintaining confidentiality is a fundamental requirement.

Candidates should possess the following skills

· must have a heart for serving

· time management

· critical thinking

· active listening

· coordination

 

· monitoring

· written and oral expression

· written and oral comprehension

· information ordering

· problem sensitivity

Applications Close : 9 March 2018

How to Apply;

This form is designed to facilitate your application for the above mentioned job. The form will ask you questions regarding your qualification, experience, knowledge and skills. Please complete the form in full. Be truthful and honest when completing the form. Keep in mind that your answers and information will be validated at a later stage. It will be possible to see how honest and truthful you were in completing the form. Should the information you provide, prove to be inaccurate, you will be disqualified from the process. Make sure you answer all the required fields (marked with a red star)

 

 

Please note that once you begin filling in the form, you have to complete it in full. Click the ‘Apply’ button at the end of the form to submit your application. If you do not complete and submit the form in one sitting, you might have to start from the beginning.

View tenders on tendersbotswana.co.bw







Top Hiring Companies