Finance Director

More information about this job:

Overview:

Finance Director provides leadership in overseeing the financial and contractual aspects of the project and work closely with the Chief of Party, Deputy Chief of Party, Program Staff, and others to ensure accurate financial, and contractual reporting to the management team and to agencies external to Jhpiego.  The Director of Finance will also ensure financial systems and reports are compatible with standard accounting practices and follow USAID and Jhpiego rules and regulations. Afghan nationals strongly encouraged to apply.

Responsibilities:

  • Provide guidance to the Chief of Party and Deputy Chief of Party regarding the financial requirements of the project
  • Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
  • Maintain and administer project financial accounting system
  • Prepare accurate budgets, track expenses, ensure that required financial controls are in place and adhered to, prevent over expenditure of budgets, ensure proper safeguards of funds, and ensure compliance with established USAID, JHU and Jhpiego financial and accounting procedures
  • Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required
  • Implement and maintain detailed financial reporting and reimbursement process in accordance with Jhpiego’s established financial system
  • Review, reconcile and monitor all accounts, including major project operating accounts, and petty cash operations involving cash advances
  • Direct the annual budgeting process for all assigned accounts
  • Work with the Project Director and Deputy Project Director to assist program staff in developing work plans and annual budgets for program activities and local office costs
  • Serve as a resource person for non-finance staff on USAID, JHU and Jhpiego rules and policy
  • Make budget adjustments, and other cost improvement measures, as required
  • Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports
  • Prepare responses to donor’s questions on financial information or budget application/proposal numbers
  • Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, timely approval of timesheets
  • Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
  • Ensure staff time sheets are completed as required and maintain records of leave and attendance for project staff
  • Provide guidance and support for contracts development and management
  • Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence, and other HR actions
  • Taking lead in sub-award processing
  • Budget reviews, conducting elements of pre-award survey of potential sub-awardees, and review release of funds to sub-awardees
  • Monitor and facilitate compliance of programs with donor and Jhpiego commitments and requirements, including program progress and adherence to objectives, submission of timely modification, budget revisions and extension requests
  • Provide guidance to sub-grantees and implementing partners in interpreting Jhpiego and USAID policies
  • Ensure capacity building of finance/grants staff of sub-recipient organizations in maintenance of auditable records and compliance with terms of the sub-agreement
  • Manage good liaison and rapport with implementing partners
  • Responsible for the compliance at the sub awardees level by performing review of expenses reported by the sub-recipient organizations, participating in grants meetings, direct the  preparation/ dissemination of grants meeting minutes and follow up on action points
  • Preparation/obtaining of proper auditable documentation for match/cost share contributions in accordance with applicable USAID regulations and Generally Accepted Auditing Standards
  • Maintain, and modify as necessary, standardized regular reporting formats
  • Ensure financial reports are submitted on time and according to formats required
  • Maintenance of accurate and  up to date Grants Tracking Spreadsheet, reporting deadline system and informs key senior staff of upcoming deadlines
  • Maintain comprehensive and organized grant filing system
  • Data management including checking data in reports as well as compiling grants related databases
  • Act as financial/grants resource person for sub-grantees  as and when required
  • To offer training and capacity building of all staff on grants and program reporting
  • Manage in periodic financial monitoring of sub-grantees and implementing partners

 

Required Qualifications:

  • Advanced degree in business administration, finance, accounting or equivalent experience
  • 8+ years  financial management experience in large international programs in developing countries
  • Experience working with public and/or private donors
  • Demonstrated financial analysis, financial reporting, cash flow analysis, budget development, and forecasting experience
  • Understanding of service center, fringe, and indirect rate application and allocation methodologies
  • Knowledge of US government cost principles, GAAP accounting rules, and grant/contract management
  • Expert knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required
  • Fluent in written and spoken English required; knowledge of  Dari preferred
  • Strong interpersonal, writing, and oral presentation skills