Project Support Coordinator

A position has become available for a Project Support Coordinator to provide general administrative  support within the Botswana Office .

Responsibilities:

  • Coordination of meetings (venue, logistics, refreshments) on request
  • Minute taking  (typing and distribution of meeting minutes
  • Executing and coordination of travel arrangement
  • Managing of the  Office filing Structure
  • Provide overall office support (facilities / finance/ general administration as required )
  • Ensuring all relevant documentation is filed in hard copy and electronic copy
  • Maintaining the folder structure on the electronic filing system
  • Managing the diary of the Director ( other Senior Managers)
  • Assisting with day to day activities required by the Botswana office  ( general administrative duties )
  • Management of Specifications / Procedures
  • Ensure all documentation is routed through the correct Document Management process
  • Assisting with the formatting / layout of Reports
  • Presentation layout and design, including PowerPoint slide generation
  • Ensuring all outgoing documentation are in the correct format
  • Liaison with clients and all service providers and Hatch employees in various locations
  • Assisting with the drafting of letters, memo’s, reports, etc
  • Coordination of the expense claims of the Team
  • Assisting with the Document Management process
  • Receptionist duties ( receiving visitors / access cards etc)
  • Answering of office telephones etc

Essential Requirements:

  • 5 – 8 years experience in a related environment
  • Diploma or Degree ( preferable)
  • Good interaction with client
  • Good written and verbal communication skills
  • Attention to detail
  • Good problem solving / Conflict management skills
  • Good organisational skills
  • Ability to stay calm under pressure
  • Self starter
  • Able to work independently

 

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