NATIONAL AIDS COORDINATING AGENCY VACANCIES

NATIONAL AIDS COORDINATING AGENCY
VACANCY NO 7 OF 2015

(RE-ADVERTISEMENT)

Applications are invited from suitably qualified citizens for the following positions in the National AIDS Coordinating Agency. The positions will be 2 year contracts tenable in Gaborone, renewable upon annual satisfactory performance and subject to availability of funding.

1. GLOBAL FUND GRANTS COORDINATOR

Qualification: Degree in Public Health, Development Studies, economics or Programme Management with considerable experience in management and implementation of development programmes including health related programmes.

Experience: At least 5 years of experience in management of development programmes/project management. Good knowledge of health, HIV/AIDS, TB and Malaria programs in developing countries.

Salary: E1 (P 381, 816.00 – P 397, 260.00)

Main Purpose of the Job: To coordinate implementation of the Global Fund grants in Botswana.

Main responsibilities
1. Develop Global Fund grants implementation work plans.
2. Monitor and evaluate implementation of grant activities at Principal and Sub recipient level.
3. Produce and submit grant performance and annual reports.
4. Prepare grants progress updates and disbursement requests to the Global Fund.
5. Ensure annual audits of grants are conducted at PR and Sub Recipient level and submitted to the Global Fund.
6. Work closely with the District Health Management Teams in implementation of grant activities.
7. Ensure the delivery of quality training, technical assistance and capacity building of implementers.
8. Oversee all procurement related to the grant.
9. Report on the performance of the grants to the Country Coordinating Mechanism (CCM).

Other Skills and Competencies
• Good working analytical and presentation skills.
• Good communication and networking.
• Ability to work in a high pressure environment.
• Ability to work in a diverse and multicultural environment.
• Good negotiation and diplomatic skills.
• Results driven.
• Good team work skills.

Computer literacy
Good knowledge and skill in use of Microsoft Office packages and other data analysis packages.

2. SENIOR MONITORING AND EVALUATION OFFICER

Qualification: BA/BSc. in Statistics, Demography, Health Science, Public Health, Epidemiology or Social Studies.

Experience: At least 10 years’ experience in monitoring and evaluation of health programmes especially HIV/AIDS, TB or 5 years’ experience with a Master’s degree in the above fields.

Salary: E2 (P 334, 944.00 – P 348, 468.00)

Main Purpose of the Job: To strengthen monitoring and evaluation activities of the Global Fund grants to be able to report timely in line with the Ministry of Health and Global Fund policies and guidelines.

Main responsibilities
1. Review the existing M&E plan to ensure that it is comprehensive and meets the Global Fund recording and reporting requirements.
2. Facilitate development and/or revision of the existing M&E plan, approaches and tools for the implementation of the TB/HIV grant.
3. Develop and implement a plan for data acquisition, management, analysis and results reporting.
4. Conduct regular grant performance review analysis based on overall grant reports and identify challenges and opportunities for improvement.
5. Facilitate identification of capacity gaps of Sub-Recipients (SRs) in M&E and facilitate remedial actions within stipulated time lines.
6. Prepare training programmes for SRs on the use of recommended reporting and monitoring formats and guidelines.
7. Supervise and support M&E Officer II.

Other Skills and Competencies
• Good working analytical and presentation skills.
• Good communication and networking.
• Ability to work in a high pressure environment.
• Ability to work in a diverse and multicultural environment.
• Good team work skills.

Computer literacy
Advanced computer literacy and experience in management information systems.

BENEFITS:
• Optional contributory medical aid Scheme (employer pays 50% and employee pays 50%)
• Gratuity at 25% of annual salary.

LEAVE: 30 working days per annum.

APLLICATIONS: Quote the number of this vacancy circular and submit a detailed copy of updated curriculum vitae (duties inclusive), certified copies of certificates, omang and references. Application should be addressed to:
The National Coordinator, National AIDS Coordinating Agency, Private Bag 00463, Gaborone.

IMPORTANT: Applications from serving officers should be routed through their Heads of Departments. Applications not so routed will not be considered.

Closing Date: 09 December 2016

For more information please contact Mrs. Colleen Bekoe at 3654824/3167384 or cmasoba@gov.bw

PUBLIC RELATIONS – BSB

The Bank requires the services of knowledgeable, highly skilled and self- driven individual for the above position.
Role overview
Reporting to the Head, Marketing and Corporate Affairs the incumbent will be responsible for implementing public relations initiatives, communication campaigns and brand management policies/ programs to promote brand equity. To build and maintain strong relationships with key stakeholders to enhance loyalty.

Key Areas of Responsibility
Coordination of all Public Relations activities of the Bank.
Prepares and edits organizational publications for internal and external audiences.
Establishes and maintains cooperative relationships.
Managing internal and external communications.
Develops public relations strategies.
Analyses and measures the impact of the PR and Communication campaigns.
Primary contact of public relations and media contacts.

Requirements
The ideal candidates must be/have the following:
Bachelor Degree in Communications or Public Relations.
Five (5) years post qualification experience in public relations, brand management.
Expert knowledge in communications, public relations, brand management
Interested and qualified

Applications clearly marked with the position being applied for in the subject line and latest CVs (providing at least three referees) and certified copies of educational certificates should be sent to the following postal/ email address on or before the 02nd December 2016:

Head, Human Capital
Botswana Savings Bank
Tshomarelo House (6th Floor)
Kagiso Mall P O Box 1150 Gaborone
email: recruitment@bsb.bw

PROCUREMENT ASSISTANT – 1 YEAR CONTRACT

Job purpose

The Procurement Assistant promotes a collaborative, client focused, quality and result oriented approach in the Procurement Unit.

Roles and responsibilities

  • Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch by fax, messengers or other means;
  • Assists the Procurement Officer in maintaining current up to date Procurement documents and Manual;
  • Routine copying and circulation of quotes, bids and proposals for evaluation;
  • Researching pricing and obtaining quotes locally on low value items;
  • Assists with the coordination of selected bidder(s) to ensure completion of administrative processes including bid security, contract award notice and that contract documents are distributed accordingly;
  • Assists with managing the administrative processes throughout the duration of the preparation of all relevant documentation until the award of the contract;
  • Preparation of management information and statistical reports;
  • Receives the approved requisitions by ACHAP managers, processes the appropriate documents for local or foreign purchases/services/ contracts;
  • Checks and classifies the precedence of the requisitions and processes the material(s) needed based on priorities;
  • Processes appropriate documents and forms for receiving petty cash from the cashier and retiring same accordingly;
  • Coordinates with requestors to ensure that only the right materials are procured. To obtain samples of material to be purchased if necessary;
  • Provides purchased materials to the responsible receiving office and Ensure that these are captured as necessary in the asset registers;
  • Maintains appropriate records to ensure that procurement processes, decisions, and contractual agreements are accurately documented for accountability and audit purposes;
  • Performs other duties as assigned by supervisor.

Qualifications and experience

  • Diploma or HND in Business/Administration, Transport and Logistics, Supply Chain Management, Pharmacy or equivalent qualification;
  • At least 6 months experience working in a Procurement or Administration field.

Knowledge, skills and attributes

  • Computer skills
  • Negotiation skills
  • Customer Service skills
  • Communication skills
  • Purchasing Principles

Application letter and CV should be addressed to the attention: The Human Resources and Administration Manager, Private Bag X033, and Gaborone, Botswana. Applicants are encouraged to submit their applications electronically to: recruitment@achap.org. Alternatively, they can be hand delivered to:- The African Comprehensive HIV/ AIDS Partnerships (ACHAP) Head Office at Block 5, Plot 64511, Unit 1, Fairgrounds, Gaborone, Botswana.

Closing date for applications: 2nd December 2016

FINANCE OFFICER – 1 YEAR CONTRACT

Job purpose:

To process payments, reconcile and record accounting and financial information into the books of ACHAP, and to also liaise with third parties

(external).

Roles and responsibilities

  • Maintains staff advances and travel advances to ensure that ACHAP funds are not misused;
  • Captures data in designated accounting or ERP systems to facilitate financial reporting and availability of any non-financial information;
  • Prepares cheques to ensure ACHAP and ACHAP supported project(s) suppliers are paid on time;
  • Captures receipts and payments in the cashbook to necessitate bank reconciliation;
  • Passes journals and prepares bank, general ledger and balance sheet reconciliations for ACHAP and other projects;
  • Processes travel expenses in the system to clear debtors accounts and to facilitate reconciliation of these accounts;
  • Maintains fixed asset register to ensure all physical assets have been accounted for before computation of the monthly depreciation journal;
  • Prepares VAT returns, submits and files returns thereof in order to ensure that all VAT claimables for the quarter have been claimed from Tax Authorities; and
  • Carries out other financial activities as directed by the supervisor.

Qualifications and experience

  • Degree, HND, or Diploma in Finance, Accounting or accounting qualification such as AAT;
  • 3 years’ experience in a computerized accounting environment;
  • Prior experience working in a donor funded environment will be an added advantage.

Knowledge, skills and attributes

  • Accounting software, spreadsheets, presentation and word processing software;
  • Familiarity working with ERPs will be an added advantage.

Application letter and CV should be addressed to the attention: The Human Resources and Administration Manager, Private Bag X033, and Gaborone, Botswana. Applicants are encouraged to submit their applications electronically to: recruitment@achap.org. Alternatively, they can be hand delivered to:- The African Comprehensive HIV/ AIDS Partnerships (ACHAP) Head Office at Block 5, Plot 64511, Unit 1, Fairgrounds, Gaborone, Botswana.

Closing date for applications: 2nd December 2016

www.achap.org

SENIOR HUMAN RESOURCES OFFICER – 1 YEAR CONTRACT

Job purpose:

  • To provide efficient Human Resources services and support to specific business units;
  • To assist the Human Resources (HR) Manager in the review and development of HR strategies, policies and systems as well as coordinating HR and organisational development projects.

Roles and responsibilities:

  • Assists the HR Manager in the review and development of HR strategies, policies and systems;
  • Assists in the coordination of HR and organisational development projects; Prepares job advertisements for placement in appropriate media and shortlists potential candidates;
  • Makes arrangements for interviews to be carried out and participates in the selection/interview processes;
  • Carries our reference checks and drafts offer of employment letters;
  • Conducts orientation and induction of new staff and supervises the probation of new employees;
  • Carries out administrative duties relating to new employees including opening personal files, organizing permits for expatriates, processing medical aid and insurance, and addition to the payroll;
  • Calls for performance plans at the beginning of the year, and sends out reminders on impeding performance appraisals, provides technical support, and makes follows up to ensure the appraisals are completed on time;
  • Prepares summary of appraisal results and participates in the Consistency Check Committee to calibrate performance ratings;
  • Handles queries to performance appraisals;
  • Identifies training needs from the completed appraisals, selects suitable programmes to cover the skills gaps and coordinates staff training;
  • Handles queries relating to salaries;
  • Handles disciplinary actions/grievances in line with the Disciplinary Policy Grievance Procedures;
  • Monitors staff contracts and handles terminations in line with set procedures;
  • Keeps records and ensures efficient retrieval of the same;
  • Relieves the HR Officer in payroll processing , making bank transfers and tax returns;
  • Coordinate activities related to wellness programmes; and

Performs any other duties as directed by the supervisor.

Qualifications and experience

  • Degree or HND in Human Resources Management or Social Sciences in a related discipline;
  • 5 years in an HR environment doing Recruitment and/or Employee relations and/or Training.

Knowledge, skills and attributes

  • Labour law;
  • Human Resources systems such HAY Guide Profile Chart, salary structuring and HR information systems;
  • Learning and development principles and practice; and
  • Payroll software.

Application letter and CV should be addressed to the attention: The Human Resources and Administration Manager, Private Bag X033, and Gaborone, Botswana. Applicants are encouraged to submit their applications electronically to: recruitment@achap.org. Alternatively, they can be hand delivered to:- The African Comprehensive HIV/ AIDS Partnerships (ACHAP) Head Office at Block 5, Plot 64511, Unit 1, Fairgrounds, Gaborone, Botswana.

Closing date for applications: 2nd December 2016