Deputy Representative, (P-4), Gaborone, Botswana

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Job no: 501846
Work type: Fixed Term Staff
Location: Botswana, United States of America
Categories: Deputy Representative

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

The Deputy Representative reports to the CO Representative for general supervision and direction. The DR supports the Representative on the overall management of the CO and for coordinating closely with the different program sections all phases of the Country Office Program from formulation to delivery of results in accordance with the UNICEF Strategic Plans, standards of performance and accountability framework, ethics and integrity.

The Deputy Representative will be the CO lead in planning, monitoring and evaluation processes, encompassing programme development, reviews, evaluations and reporting processes and products – CPD, AWPs, COAR and RAM.

Key Expected Results

1.CO program planning and development: Coordinate the planning and conduct of situation analysis by the program sectors in the CO to establish a comprehensive and current data and information for program development planning, management, monitoring and evaluation. Guide the various sectors throughout the process of program formulation, planning and preparation of the Country Program ensuring harmonization of approaches and alignment with the UNICEF Strategic Plan, corporate guidelines, policies/procedures and regional and national priorities. Provide technical and operational support throughout the process. Coordinate necessary technical programming support from PD/Regional Office. Review the Country Program recommendation before approval by the Representative to ensure the quality of the Country Program recommendation and alignment with the UNICEF Strategic plan, compliance with policies and procedures and that documentation materials are completed accurately and comprehensively to facilitate Executive Board review and approval.

2. Support to the Representative on managing the CO: Serve as office in charge in the absence of the Representative. Monitor and assess programs and operations and provide advice on best and innovative programming and management practices to enhance programming and operations. Advise the Representative on CO annual work planning, setting priorities/targets and establishing performance measurements. Monitor implementation and progress of work plans; collaborate with colleagues to assist, advise and guide to ensure achievement of results according to targets and performance standards. Take timely decisions to achieve results and/or alert the Representative for timely action. Establish clear performance objectives, goals and timelines; and provide timely guidance to his/her team to enable them to perform their duties responsibly and efficiently. Plan and ensure timely performance planning, management and assessment. Work collaboratively with the Representative and the various sectors to facilitate/contribute to the preparation of CO budget proposal. Monitor critical issues to resolve problems and/or recommend to the Representative appropriate action to ensure appropriate and optimum use of resources.

3. Monitoring and quality control of programs: Participate in meetings/events and annual/mid term reviews with government and other counterparts/stakeholders to contribute to strategic program discussions, planning and assessments. Evaluate overall program progress; identify weaknesses, bottlenecks and potential problems. Collaborate with the sectors and/or other partners and stakeholders to resolve issues and/or advise the Representative on resolutions to ensure delivery of results as planned and allocated. Monitor the optimum and appropriate use of program resources (financial, human, administrative and other assets) and verify compliance with organizational rules, regulations and procedures, donor commitments and standards of accountability and integrity. Approve disbursements and allocations in accordance with delegation of authority established by the Representative. Coordinate and/or provide advice on the preparation of mandated program and operational reports. Confirm accuracy of reports prior to approval by the Representative.

4. Alliance building and UN System coordination: Represent the UNICEF Representative in the UN Country Team (UNCT) to collaborate with RC and UN system partners to strengthen UN system interagency coherence, collaboration, cooperation and harmonization of programming, common services and operations. Ensure organizational position, interests and priorities are fully considered and integrated in the UNDAF development planning and agenda/priority setting. Collaborate with inter-agency partners/colleagues on UNDAF (One) country development planning of programs/projects. Build and strengthen strategic partnerships with government institutions, national stakeholders and global partners/allies/donors/academia to advocate UNICEF goals to advance child’s right to survival, development and well being, mobilize resources, seek cooperation and establish alliances.

5. Innovation, knowledge management and capacity building: Advise the Representative and other internal colleagues in the CO on the development and implementation of policies and procedures, use of latest information technology and introduction of innovation and best practices in the CO to ensure optimum efficiency and efficacy in programming and operations. Coordinate the collection, institutionalization and sharing of lessons learned to enhance performance and to use lessons learned in development/policy planning. Promote learning and development through planning and organization of training events, activities and other capacity building initiatives to enhance the competencies/productivity of staff members.

Qualifications of Successful Candidate:

An Advanced University Degree in social sciences, international relations, government and public relations, public or social policy, sociology, social or community development or other related fields, is required.

A minimum of 8 years of professional development experience that combines technical and managerial leadership in development cooperation at the international level, some of which served in a developing countries is required. Relevant professional experience in any UN system agency or organization is an asset.

Oral and written proficiency in English is required. Knowledge of another official UN language or a local language is an asset.

Competencies of the Successful Candidate

Core Values
• Commitment
• Diversity and Inclusion
• Integrity

Core Competencies
• Communication (II)
• Working with People (II)
• Drive for Results (II)

Functional Competencies
• Leading and Supervising  (II)
• Formulating Strategies and Concepts (II)
• Analyzing  (II)
• Relating and Networking (II)
• Planning and Organizing (II)
• Persuading and Influencing (II)

Technical Knowledge

a) Specific Technical Knowledge Required
• Rights-based and Results-based approach and programming in UNICEF.
• Integration and synthesis of various cross cutting programme activities.
• International development programme policy, procedures and guidelines.
• Knowledge of advanced concepts of business/public administration.
• Knowledge of Social development related disciplines.
• In-depth training capacity in development cooperation.
• Building strategic alliances and partnerships/resource mobilization.

b) Common Technical Knowledge Required
• Methodology of programme/project management, Building strategic alliances and partnerships/Resource mobilization.
• UNICEF programmatic goals, visions, positions, policies and strategies.
• Knowledge of global human rights issues, specifically relating to children and women, and the current UNCEF position and approaches /UNICEF MTSP.
• UNICEF policies and strategy to address on national and international issues, particularly relating to conflicts, natural disasters, and recovery.
• UNICEF emergency programme policies, goals, strategies and approaches.
• UNICEF policies and strategies promoting and supporting equality and diversity.

c) Technical Knowledge to be Acquired/Enhanced
• UN policies and strategy to address international humanitarian issues and the responses.
• UN common approaches to programmatic issues and UNICEF positions.
• UN security operations and guidelines.
• UN system in terms of UN coordination, especially of the 4 Ex Com. Agencies
• UNSECORD training for members of Security Management Team.

d) Other Skills and Attributes

• Excellent management and interpersonal skills
• Ability to advocate and undertake policy dialogue with senior officials or state government and non-governmental organisations
• Ability to negotiate, influence policy, plan and implement programmes
• Knowledge and use of standard office automation applications related to word processing, graphics presentations etc. as well as Management Information Systems and databases.  Knowledge and training on use of workplanning tools/Results Based Management an asset.
• Ability to work harmoniously in an international and multi-cultural environment.

To view our competency framework, please click here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.



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