Executive Assistant to the Director of Operations & Finance wanted

Executive Assistant to the Director of Operations & Finance
Job Summary

The Executive Assistant (EA) is responsible for providing high-level support to the Director of Operations & Finance and relieves administrative functions and duties in order to increase the Director’s availability for executive-level responsibilities. The Executive Assistant position is one that is highly regarded and respected. It should not be compared with that of a secretary. By nature of the role, the EA will be working directly with executive level management, and coming into constant contact with key stakeholders of the organization. Support in policy and operational procedure formulation through applied research is considered one of the primary responsibilities of the EA. At times, the Executive Assistant may be requested to act on behalf of the Director in his or her absence. Therefore, strong interpersonal and communication skills are essential values expected from the EA. Valuable experience is both expected in applicable candidates and will similarly be gained during the tenure of the contract.

 

 

*Candidates might be expected to undergo a written communication assessment.
Minimum Requirements

Qualifications:

Degree in Business, Commerce, Management, Marketing, Communication or any related degree.

Professional Experience:

Minimum 3 years work experience at a reputable organization – exposure to executive management level under the same capacity preferred.

 

All applications must be accompanied with:

New Era Employment Application form (http://www.neweracollege.ac.bw/…/employment-application-fo…/ )
Resume (CV)
Cover letter
Certified copies of educational and professional certificates and transcripts
Certified copies of Omang/Passport
Three (3) current references

 

Core Responsibilities

Manage daily administrative functions and duties
Conduct daily briefings with the Director
Organize and manage daily schedule
Perform timely and accurate research
Formulate and conduct reports
Manage all incoming and outgoing communication
Compose and edit letters, correspondence, policies
Coordinate, arrange, and participate in meetings with or on behalf of the Director
Record and document meeting minutes
Support the Director in working closely and liaising with key internal and external stakeholders
Design and implement operational procedures and policies under the supervision of the Director
Prepare agendas for meetings, briefing materials, and presentations
Perform any other duties specified by the Director

 

Essential Skills

Effective and strong interpersonal skills
Excellent written and verbal communication skills
Keen ability in logistical management and planning
Keen understanding and experience in marketing
Advanced computer literacy including Microsoft Word, Excel, Power Point
Acute attention to detail
Strong research capabilities
Strong organizational and presentation skills
Event management and planning experience highly desired
Elevated level of professionalism and a strong ability to relate to people of all business levels
Project Management experience highly desired
Strong problem-solving skills

 

Passionate, enthusiastic, and a team player with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities
Proven ability to prioritize and manage multiple tasks simultaneously with minimal supervision.
Sensitive towards cultural diversity with an ability to work well in a global environment

Compensation & Benefits

Annual basic salary of P90, 000 (ninety thousand pula)
50% medical aid coverage scheme A
Air-time allowance

Closing date: 12th January 2018