Job purpose:

To process payments, reconcile and record accounting and financial information into the books of ACHAP, and to also liaise with third parties


Roles and responsibilities

  • Maintains staff advances and travel advances to ensure that ACHAP funds are not misused;
  • Captures data in designated accounting or ERP systems to facilitate financial reporting and availability of any non-financial information;
  • Prepares cheques to ensure ACHAP and ACHAP supported project(s) suppliers are paid on time;
  • Captures receipts and payments in the cashbook to necessitate bank reconciliation;
  • Passes journals and prepares bank, general ledger and balance sheet reconciliations for ACHAP and other projects;
  • Processes travel expenses in the system to clear debtors accounts and to facilitate reconciliation of these accounts;
  • Maintains fixed asset register to ensure all physical assets have been accounted for before computation of the monthly depreciation journal;
  • Prepares VAT returns, submits and files returns thereof in order to ensure that all VAT claimables for the quarter have been claimed from Tax Authorities; and
  • Carries out other financial activities as directed by the supervisor.

Qualifications and experience

  • Degree, HND, or Diploma in Finance, Accounting or accounting qualification such as AAT;
  • 3 years’ experience in a computerized accounting environment;
  • Prior experience working in a donor funded environment will be an added advantage.

Knowledge, skills and attributes

  • Accounting software, spreadsheets, presentation and word processing software;
  • Familiarity working with ERPs will be an added advantage.

Application letter and CV should be addressed to the attention: The Human Resources and Administration Manager, Private Bag X033, and Gaborone, Botswana. Applicants are encouraged to submit their applications electronically to: Alternatively, they can be hand delivered to:- The African Comprehensive HIV/ AIDS Partnerships (ACHAP) Head Office at Block 5, Plot 64511, Unit 1, Fairgrounds, Gaborone, Botswana.

Closing date for applications: 2nd December 2016