ASSISTANT PROCUREMENT OFFICER – SADC 1389 views


Company: Southern African Development Community
Reference # SADC/16/2019
Contract Type: Contract 4 Years
Location: Gaborone, South East, Botswana
Introduction

The SADC Secretariat invites suitably qualified, experienced, innovative, result oriented and self-driven individuals who are Botswana Nationals to apply for the following positions tenable at SADC Secretariat Headquarters.Main purpose of the job: Responsible to provide procurement assistance and support to the Procurement Officer.




Specification

•Assist the Procurement Officer in determining procurement needs, quality, and delivery requirements, and throughout the tendering process
•Keep and maintain a supplier database
•Obtain quotes from suppliers
•Organise and maintain electronic records of supplier and bid information
•Check purchase requisitions against specification and compliance criteria
•Place orders with Suppliers
•Follow up orders to ensure timely and accurate supply of goods and services
•Receive orders and process receipt vouchers, invoices, delivery notes
•Check and validate details of all incoming stock consignments against purchase orders to ensure all materials received match specifications in purchase orders
•Check goods received from suppliers match the corresponding orders
•Investigate and resolve any discrepancies in supply
•Contact suppliers to schedule deliveries or to discuss shortages/missed deliveries
•Forward to Finance for payment authorisation
•Prepare and produce delivery statistics to inform users and Procurement Officer
•Keep records of goods received and outstanding
•Track stock consumption and make recommendations to replenish stock
•Perform regular physical stocktake and update stock records
•Investigate and resolve stock taking discrepancies
•Identify obsolete and redundant stocks, and stocks fallouts and make appropriate recommendation to Procurement Officer
•Maintain office stores and ensure that supplies are stocked
•Check requisitions for accuracy of codes, quantity, specifications and authorities
•Issue stock items to users as per requisitions and make entries into the system
•Ensure stock is issued to users under authorisation by carrying out the required checks and document validation
•Maintain files in respect of all requisitions
•Handle all returns to suppliers for incorrect supplies of goods
•Resolve dispatch related queries and escalate to Supervisor as appropriate
•Research and adopt best practices in own specialised area of work, and maintain high level of knowledge in order to effectively undertake the duties of the post
•Perform any other duties as may be assigned by the supervising officer
Requirements
Qualifications:At least an advanced Diploma in Supply Chain or Procurement Management or related field from a recognised institution.




Experience

At least 5-7 years work experience in Procurement.

Specialised Knowledge
•Knowledge with procurement processes, policies and procedures
•Proficient in the use of computers and computer software relevant to the position

Skills Requirement
•Communication skills
•Interpersonal skills
•Networking and relationship building skills
•Organisational skills (planning, time management, work prioritisation)
•Research, analytical and problem-solving skills



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Competencies:

•Capable of maintaining quality whilst working under pressure and adhering to deadlines
•Compliance with rules, regulations, processes and procedures
•Conceptual and practical thinking
•Customer-focused
•Demonstrate ability to work independently and without too much close supervision
•Flexible and adaptable to change
•Maintain confidentiality and respectful of sensitive situations
•Methodical and organised, with a high level of attention to details
•Professionalism and adherence to good work ethics (integrity, dependability, punctuality, etc.)
•Willingness to learn and improve on a continual basis
•Resilience and personal drive, self-motivation
•Results and performance driven
•Team player


Job Closing Date 22/11/2019

 


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2 Comments

  1. samuel lethogiles Author

    good morning i would like to apply for a post of assistant procurement i have CIPS CERTIFICATE.My contacts are 77411809.

    Reply
  2. Ewetse MATILDA MODISE Author

    good morning. I hold Diploma in Accounting and Business Studies from University of Botswana. interested. thank you

    Reply

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