Dis-Chem Pharmacies require’s Trainee Admin Manager for the Store Airport Junction in Gaborone. You will manage, implement and maintain company administration policies and procedures, by adhering to group standard operating procedures that ensure the profitably of the store.

Job Description:

• Disseminate, collate and report all relevant information between store and department managers in a manner that encourages strategic goal congruency
• Facilitate and assist in any internal or external audits conducted in store
• Assist the Store Manager with any reasonable duties in the trading routine, and optimising the operations of the store
• Drive in-store continuous improvements targets that relate to the portfolio’s direct responsibility
• Adhere to all company and business unit deadlines
• Adhere to relevant procedures detailed in the code of practice, foodstuff and complementary medicine file
• Adhere to and be familiar with Dis-Chem policies, code of conduct, and SOPs

• Investigate negative GP values in the business unit, and take appropriate actions to identify and rectify controllable errors
• Manage goods in transit as directed by SOPs
• Investigate and verify manual purchases processed against the business unit
• Minimise, investigate, correct and report on business unit negative stock on hand
• Minimise, investigate and report on business unit dormant stock. Analyse dormant stock reports for Heads of department to investigate and rectify
• Total management including but not limited to planning, implementation, investigation and reporting on all store inventory counts
• Ensure the physical stock in all storage locations balances with the inventory ledger in SAP

• Manage the branch shrinkage and consumables within store targets
• Ensure the business unit provides an above-expectation customer service experience
• Ensure staff follow company policies and procedures
• Ensure the customer request system is operational and actioned on a daily basis
• Ensure the accurate manual processing of points to customer accounts
• Continuously report and encourage new loyalty signups
• Manage and facilitate human resource processes, submissions and documentation for the entire business unit in compliance with SOPs
• Take total ownership of the workforce management system (KRONOS) within the business units. This includes, but is not limited to master data management and transactional management
• Ensure the company performance management systems are implemented and executed as directed by company policy

• Take complete control and manage the store cash resources, daily takings and banking in compliance with company operating procedures
• Manage tender discrepancies that include value of negatives, value of auto receipts, balancing of returns and value of dormant stock
• Management of all store float discrepancies that include, accuracy of stock count, control of adjustments and accuracy of cycle counts
• Review the reconciliation of daily takings to turnover
• Ensure transaction integrity throughout the branch by: effective monitoring, implementation and evaluation of adherence to company internal control procedures
• Control overtime and casual spend
• Ensure balancing of floats
• Sign-off and investigation of run ends on a daily basis

• Following of cash collections procedures as detailed in the SOPs
• Maintain and manage the integrity of all branch transactions
• Total management of the cash and point of sale functions within the business unit to include SOPs as well as mentorship growth performance, and development of all staff members forming these functions
• Total management of the goods receiving function, direct and indirect credits function within the business unit to include SOPs as well as mentorship growth performance and development of all staff members forming these functions
• Ensure transaction integrity for incoming goods receipts and outgoing returns throughout the business unit by effective monitoring, implementation and evaluation of adherence of company internal control procedures
• Ensure the accuracy and completeness of branch transactions
• Prepare the store budget for review where influenced by direct responsibilities

• Ensure all expense related items are controlled and managed within budget
• Ensure that all expense related stock is adjusted to the correct GI accounts on a monthly basis
• Ensure the ordering and monitoring of expense related items within the store

 

Competencies:

Essential:

• Store retail admin and management experience, relating to receiving, capturing, till operations, cash office and customer service
• Strong command of the English language
• Basic financial skills – GP, mark-up, VAT, etc.
• Effective interaction with suppliers, management, reps and staff
• Strong analytical skills and time management

Advantageous:

• Basic IR and management training
• Basic accounting knowledge
• Portrayal of leadership

 

Special conditions of employment:

• Botswana Citizen
• Complete O Levels
• Willing and able to work retail hours
• Local travelling – valid driver’s license and own reliable transport
• Clear credit and criminal records

Remuneration and benefits:

• Market related salary
• Medical aid
• Provident fund
• Staff account

 

 

ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.

 

Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.

 

PLEASE ENSURE THAT YOU COMPLETE THE QUESTIONNAIRE THAT COMES UP IN A NEW WINDOW WHEN YOU CLICK APPLY. IF YOU ARE USING A SMART DEVICE, THE QUESTIONNAIRE MAY NOT POP UP, AND YOUR APPLICATION WILL NOT BE COMPLETE

Essential:

• Completed O Levels
• Botswana Citizen
• Minimum of 3 years’ retail experience in the following fields: Receiving, Capturing, Till Operations, Cash Office and Customer Service
• Minimum of 2 year’s management experience of a staff complement of around 8
• Computer literate – MS Office
• Willing and able to work retail hours

Advantageous:

• Financial / Admin diploma, or a relevant 3 year diploma
• Working knowledge of SAP with regard to operating and utilising retail operation systems
• Basic knowledge and application of human resources