EXECUTIVE SECRETARY wanted at Ministry of Local Government and Rural Development

VACANCY CIRCULAR NUMBER 01 OF 2020 – INTERNAL ADVERTISEMENT

Applications are invited from suitably qualified Ministry of Local Government and Rural
Development employees for the below-mentioned position tenable in SOUTHERN DISTRICT COUNCIL.

POST: EXECUTIVE SECRETARY

SALARY SCALE: D4 (208 560.00 –P229 884.00 Per Annum)
LEAVE: 30 working days
QUALIFICATIONS: National Diploma in Secretarial Studies or Related field
EXPERIENCE: A Minimum of 6 years’ relevant work experience of which two (2)
years must have been served as Senior Personal Secretary at C1
salary scale.

BENEFITS
– Optional contributory Medical Aid Scheme; Government pays 50%, Employee pays
50%. Contributory Pension Fund Scheme; Government contributes 15%, Employee 5%
of basic salary.

KEY COMPETENCIES

– Decision Quality.
– Problem Solving.
– Planning.
– Time Management.
– Drive for Results.
– Customer Focus.
– Functional/Technical Skills.
– Ethics & Values

MLG – WE THRIVE TO FIGHT CORRUPTION

MAIN PURPOSE OF THE JOB
 To provide secretarial and administrative services to the Council Secretary.

DUTIES
 Maintain the supervisor`s diary, schedules appointments and meetings.
 Plans, organizes and maintains office library of reference books, magazines, newspaper
journals, manuals and other related material for the Local Authority.
 Maintains confidential files, correspondences and other related materials.
 Researches,collates and summarizes information as needed by the supervisor.
 Handles and transmits telephones calls for the supervisor.
 Undertakes any other related duties as directed by the management
APPLICATIONS
 All Applicants should route their applications through Heads of Departments and
Chief Executives; applications not so routed will not be considered
 Applicants should quote the number of the above circular and reference giving the
following details:

– Full name, address and date of birth
– Qualification supported by certified copies of certificates Omang and at least two recent
work related references. (12 months or less).
– Brief Summary of careers with duties (CV).
– Date of first appointment, present post, grade and date of appointment thereof.
– Attach Letter of appointment to the present post