General Office Assistant/Cleaner – HOPE worldwide Botswana (HwwB)

HOPE worldwideBotswana (HwwB) is looking to invite suitably qualified, result oriented and self-driven individuals to apply for the following vacancies tenable across three (3) sites as follows;

1. General Office Assistant -Southern/Kanye Area -x1

Position:  General Office Assistant/Cleaner

Role Summary

Reporting to Accounts & Admin Assistant, the primary purpose of this role is to greet visitors and phone callers in a professional, welcoming and helpful manner and maintain reception/Boardroom areas. Secondary administrative responsibilities are designed to minimize time away from front desk area.

Primary Responsibilities;

• Ensure that reception area and main phone line are covered at all times; enlist back-up when away from the desk
• Maintain reception area, kitchen and Boardroom in clean and orderly condition
• Maintain Boardroom calendar – meeting organizers should reserve Boardroom to avoid scheduling conflicts
• Maintain office supplies, kitchen and restroom supplies inventory
• Assist Accounts & Admin Officer and Senior Admin Officer obtain quotes (via phone or email)
• Assist Accounts & Admin Officer/ Senior Admin Officer with facilities and equipment maintenance by placing maintenance calls, research and other assistance that can be provided from front desk
• Additional administrative tasks as requested

Skills & Competencies

• Verbal and written communication skills
• Computer literacy including MS Office
• Telephone etiquette
• Clear speaking voice
• Reliability
• Teamwork
• Flexibility
• Problem solving ability
• Attention to detail and accuracy

Qualifications, Experience and key requirements

• Higher Diploma/Certificate in office management, secretarial studies or equivalent
• Previous office or receptionist experience in NGO environment will be an added advantage