INFORMATION AND RECORDS MANAGEMENT SPECIALIST – BoFiNet

INFORMATION AND RECORDS MANAGEMENT SPECIALIST (5 Year Contract)

 

Main Purpose of the Job:

Reporting to the Head of Human Resources the incumbent should be able to provide an effective Enterprise Content Management, knowledge, and information management service to BoFiNet, ensuring proper preservation and access to both structured and unstructured records, information, reliable corporate memory pool, for appropriate support to decision-making and service delivery to customers.

Key Responsibilities:

• Plans the development of records management and makes sure that the protecting, filing, and retrieving of records happens in a standardized manner.
• Stores, arranges, indexes, and classifies records.
• Holds regular workshops with the department supervisors to ensure compliance with the organization’s practices, procedures, and policies.
• Advises senior management regarding ways of managing data and information better.
• Participates in analysis and evaluation of organisation records in such mediums as printed documents, correspondence, reports, vouchers, maps, sound recordings, still or motion pictures, magnetic media, and electronic records.
• Participates in conducting records management compliance reviews and team assistance visits, and in initiating and overseeing records scheduling projects in the organisation.
• Participates in organizing and monitoring section project activities to ensure they meet the timeframes, milestones, and quality specifications established in project plans, and participates in conducting quality control and assurance.
• Works with IT Department on clean desk initiatives.
• Applies policies, regulations, and procedures pertaining to records and information access, security and storage, declassification, disclosure, and dissemination of records and information.
• Applies a wide variety of qualitative and quantitative methods and techniques necessary for assessment and improvement of records program effectiveness

Behavioral Competencies

• Business Acumen
• Managing People
• Change Leadership
• Impact and Influence
• Innovation
• Service Orientation
• Developing Others
• Teamwork and Collaboration

Technical Competencies 

• Enterprise Content Management
• Knowledge and Information Management Systems
• Appropriate archiving of records/information
• Effective use of space for documents, records, and information storage

Academic Qualifications and Experience

The candidate should have attained the following:

• Bachelor’s Degree in Information Management/Science, or Archives and Records Management or any related area.
• Minimum of five years of experience and/or demonstrated competence in information and records management.