PROCUREMENT AND TENDERING OFFICER INTERN – Retebo Cleaning Services

 

KEY RESPONSIBILITIES

Tendering

• Study the tender documents and assist in the preparation of submission documents – Technical and Financial.
• Ensure all the requirements of the tender documents are complied with and list out the non-compliance if any.
• Assist in the compilation and, when necessary, the drafting of high-quality proposals, bids, and Quotations to ensure that tenders and bids are handled professionally, quickly, and compliantly.
• Attend the Technical Clarification meetings and site Visits scheduled by the clients
• Arrange meetings with Operations and HR Departments to develop project operational plan, manpower mobilization and best approaches to undertake the project.
• Prepare Power Point presentations to the Project Clients and present the Company Profile and also the Project
• Implementation Plans and approach.
• Ensure appropriate relations, communications and correspondence with Clients.
• Perform any other related duties assigned by the management from time to time.

Procurement

• Coordinate with other departments to identify the needs/supplies
• Obtain quotations from Suppliers.
• Negotiate with Suppliers for getting the best competitive prices and secure best terms.
• Prepare PO’s (Purchase Orders) and get approvals from GM.
• Ensure all the supplies are received by the concerned staff according to the terms of PO’s and documented to prove evidence by issuing MRN (Material Receipt Note).
• Evaluate & prequalify Existing and New Suppliers and register them to appear in the Approved Vendor List.

REQUIREMENTS

• A degree Holder in Business, Procurement, Marketing or Equivalent.
• One year experience in Procurement and/ or tendering
• Knowledge in public sector procurement and the tender process
• Good command in written and spoken English.
• Hands on experience in MS Office Application.
• Should be well organized, detail-oriented, forward thinking and proactive.
• Discretion and need for Confidentiality.