PROCUREMENT SYSTEMS ADMINISTRATOR – MAUN BASED – Wilderness Safaris (Pty) Ltd

 

PURPOSE OF THE JOB

The Procurement Systems Administrator is responsible for the implementation, administration and distribution of select Wilderness procurement-related computerised systems, with the goal of providing optimum support for users in the camps, the centralised warehouse and the staff in Maun. This includes Microsoft Dynamics Great Plains (GP) procurement and inventory management modules. The role should continuously assess the needs of the company against the current procedures relating to the above-mentioned system, with the aim of improving overall performance, efficiency and cost to company.

PROCUREMENT MODULE

• Maintain the camp consumption and buffer stock database
• Liaise with Operations and Food and Beverages teams to ensure new product requirements are available for ordering on GP
• Manage templates according to seasonal requirements and par stock levels set by the Food team
• Make sure that the templates are user-friendly, e.g. the use of generic item descriptions
• Periodically review camp consumption rates with the help of Food and Beverages,and adjust in order to ensure under/oversupply is at a minimum
• Manage the flow of orders through the system
• Feedback to IT Department on any adjustments required from an operational perspective
• Update the supplier lists to make sure that the specifications match the orders that are being generated
• Provide support and training to users
• Liaise with suppliers on uncommunicated price changes

INVENTORY MODULE

• Provide training and support to Maun warehouse, lodge management and GP admin roles
• Pull reports from GP to provide analyses of inventories, purchasing, lead times, supplier efficiencies and costs, in order to assist the Operations team in decisionmaking and planning.
• Co-ordinate monthly inventory counts and reporting procedures, and alert management to anomalies
• Work with the Group Finance Manager, Finance Managers and Warehouse Manager to co-ordinate year-end inventory counts

GENERAL ADMINISTRATION AND TRAINING

• Provide monthly feedback to Operations and Concession Managers on camp performance for procurement activities
• Monitoring costs and comparing prices between suppliers
• Attend and address all system queries
• Carry out regular reviews of procurement activities (under the guidance of the Group Finance Manager) to ensure compliance with existing business rules

MINIMUM REQUIREMENTS

• Diploma in Procurement, Accounting, Information Technology or any equivalent qualification
• Intermediate understanding of accounting rules and principles
• High-end camp/lodge management experience will be an added advantage
• In-depth working knowledge of the Great Plains Procurement and Inventory modules
• Experience with co-ordinating procurement, supply of goods to remote areas and in-camp operations.
• The patience, curiosity and drive to perfect issues and concerns within a system, for the best efficacy of operations while being cognisant of costs at all times
• Prior training knowledge and experience an advantage

 

Candidates who meet the above requirements can apply here: CLICK HERE TO APPLY ONLINE 

Closing Date: 17h00 on Friday 30 December 2022

PLEASE NOTE THAT ONLY SHORTLISTED CANDIDATES WILL BE COMMUNICATED WITH.