RECEPTIONIST/OFFICE ASSISTANT – EMBASSY OF BOTSWANA IN WASHINGTON D.C.

 

Salary: US$33,462.00 – US$35,481.60 per annum

Leave: 24 Working days

Benefits: Fully Paid Medical Insurance

Starting Date: 1st July 2019

Qualifications/Experience:

• Post High School Diploma
• at least 3 years in an administrative or support role or related area
• good general computer literacy, a high-level competency in Microsoft Office software applications and in handling web-based management systems
• excellent communication skills and fluency in spoken and written English
• good team player with strong interpersonal skills

Job Summary: This position presents the public face of the Embassy through initial responses to enquiries and engagement with external stakeholders. Responsible for providing front desk services and administration duties.

Duties:

• Management of the switchboard including answering telephone calls and directing to appropriate officers: taking messages correctly; responding to general information requests and enquiries; and ensuring regular maintenance, upgrades and repairs
• Monitors movement of staff as well as receives, greets, registers and announces visitors. Provides refreshments as necessary
• Maintain a list of contacts and addresses of government departments, international organisation, embassies, service providers, businesses, NGOs, members of the Diaspora, Friends of Botswana and other stakeholders
• Receives and registers outgoing and incoming mail and dispatches documents and parcels
• Maintains the library and keeps a record of materials removed and filed
• Provides secretarial, administrative and logistic support as required
• Helps on research and information sharing
• Maintains the cleanliness and tidiness of the reception area, boardroom and library
• Performs any other functions that may be assigned