The successful candidate will provide general office support with a variety of clerical activities and related tasks. She will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
The successful candidate will also manage and source resources and conduct research on behalf of the Managing Director.
WE ARE STILL MAKING CVs FOR P100. COVER LETTERS FOR P50
Pay with FNB EWallet to 76981238 or Orange Money on number 76981238
Whatsapp us on +26776981238
JOIN US ON OUR WHATSAPP CHANNEL HERE
ROLES & RESPONSIBILITIES
- Acting as a first point of contact: dealing with correspondence and phone calls.
- Taking and retrieving messages for various personnel.
- Managing diaries and organising meetings and appointments and controlling access to the Managing Director.
- Booking and arranging travel, transport and accommodation.
- Organising events and conferences when required.
- Reminding the Director of essential tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence.
- Managing databases and filing systems.
- Implementing and maintaining procedures/administrative systems.
- Liaising with staff, suppliers and clients.
- Collating and filing expenses.
- Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
- Coordinates the pick-up and delivery of express mail services.
- Assists in the ordering, receiving, stocking and distribution of office supplies.
- Assists with other related clerical duties such as photocopying, faxing, filing and collating.
- Coordinate and arrange company functions/exhibitions.
- Coordinate and manage minutes and action lists from meetings.
MINIMUM REQUIREMENTS & EXPERIENCE
- BGCSE (Pass)
- At least three (3) years continuous experience as a personal assistant
- Advanced Microsoft Office Skills
- Proficiency in English and Setswana
KEY SKILLS
- Discretion and trustworthiness
- Flexibility and adaptability
- Excellent oral and written communication skills
- Organisational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Attention to detail
- Tact and diplomacy
- Communication skills
- A knowledge of standard software packages, and Mobile VAS
Location: Gaborone
Salary: P3, 000.00 – P5, 000.00 per month
More Information
-
JOB APPLICATION DETAILS
Applications may be emailed to: [email protected] with subject title:
Receptionist/Personal Assistant
The successful candidate must be available to start 01 July 2020 or earlier.
Due Date: 16 June 2020
NB: Only shortlisted candidates will be contacted.
- This job has expired!
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