Staff Accountant – Clinton Health Access Initiative, Inc

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org.

CHAI’s global malaria program provides direct technical and operational support to countries around the globe to strengthen their malaria programs and reduce the burden of this preventable, treatable disease. We support governments to scale up effective interventions for prevention, diagnosis, treatment, and surveillance, with the goals of sustainably reducing the number of malaria-related illnesses and deaths worldwide in the short-term and accelerating progress towards malaria elimination in the long term.

Overview of role

CHAI is seeking a Staff Accountant who will manage daily finance operations and provide administrative support to CHAI’s Botswana and Namibia offices. The Accountant will report directly to the Regional Manager based at the CHAI Botswana office. The position is responsible for providing support to CHAI program managers in Botswana and Namibia related to financial operations, budget management and office administration.

• Prepare and submit monthly funding request to CHAI Boston after receiving approval from Program Managers in Botswana and Namibia
• Seek quotations for CHAI related activities on time, receive and check accuracy of invoices and other documents from vendors; prepare payment vouchers ensuring accuracy and timeliness are maintained, in conformity with the CHAI regulations and other donor requirements.
• Make monthly payment after receiving approval from Program Managers in Botswana and Namibia
• Track and serve as the contact persons on disbursements, posting and other finance related requests.
• Daily entry of accounting data into the accounting database (QuickBooks)
• Perform monthly reconciliations of vendor payables and liability accounts
• Ensure the proper filing of important documents (hard and soft copies) and ensure a smooth operation of an office archiving system

• Generate month end reports and submit to Regional Manager for approval before submitting to Boston
• Prepare monthly bank reconciliations
• Process travel / program advances after receiving approval from managers
• Manage office petty cash as per CHAI global and country policies
• Compile and update vendors’ log and systematically perform security check (watch dog) for all vendors and update logs on a quarterly basis;
• Assist regional manager in revising and finalizing the financial and compliance manual;
• Provide overview of programs, budgets and provide guidance to Botswana and Namibia program managers, and regional manager on budget variances;
• Assist CHAI managers to draft letters, contracts, and other formal documentation required for procurement and implementation of activities

• Assist regional manager to update the Safety and Security manual for Namibia and Botswana as needed
• Manage travel and accommodation bookings for CHAI team members in Namibia and Botswana
• Prepare documentation for advertising CHAI positions and ensure positions are posted according to CHAI guidelines
• Support CHAI managers to prepare documentation for work permits and visas, and follow up with local authorities as per CHAI guidelines
• Perform other duties as assigned

• Bachelor’s Degree in Accounting or related area of studies plus 1-3 years of work experience
• Detail-oriented with strong organization skills
• Ability to handle multiple tasks simultaneously, set priorities, and work independently
• Ability to use QuickBooks and other accounting software, and navigate complex spreadsheets
• High level of proficiency in relevant computer applications particularly Word, Excel and Power Point
• Patience and thoughtfulness even in high-pressure, stressful situations

Advantages:

• Knowledge of the bank systems in Southern Africa
• Experience working in fast-paced environment
• Knowledge of QuickBooks 2016
• Previous experience working in NGO settings in Southern Africa