Company: Africa Personnel Services (Pty) Ltd
Reference # W85
Contract Type Permanent
Salary: Market Related
Location: Gaborone, South East, Botswana

Introduction
We are looking for retail staff who have a passion and energy for client service and sales like no other person. If you are a target driven person and team leader with the ability to juggle a number of different tasks at the same time, we want YOU to apply.

MAIN PURPOSE
To provide exceptional service by delivering specialised financial management and administration in order to achieve a risk free and profitable store (environment).

KEY OUTCOMES
•Provide input into the Stores operating plan.
•Implement stores operating plan within budget parameters and sustain during the financial year
•Ensure continuous forecasting and amendments of financial plans in accordance with store performance.
•Drive profitability by ensuring key profit drivers are within budget.
•Control store expenditure within budget parameters.
•Ensure compliance in internal controls through effective self –assessment to minimise risk and deliver operational excellence.

•Communicate, train, implement and sustain relevant policies, processes and procedures within the store to deliver the required outcomes.
•Constantly seek opportunities and provide feedback to continuously improve and simplify policies, processes and procedures
•Perform reconciliations to prevent financial loss (e.g. system errors, vouchers reconciliations).
•Ensure that all relevant finance reports are printed, scrutinised, actioned and retained (filed).
•Coordinate and communicate incoming TDC’s within specified timelines.
•Manage and control HR admin, records, retention and data integrity.
•Ensure the relevant documents are completed and retained in line with legal requirements (COIDA).
•Monitor that legislative attendance registers are completed and advise line manager on non-compliance.
•Ensure timeous and accurate payroll submission.
•Ensure completion and submission of HR reports weekly and monthly.
•Coordinate the ordering and issuing of uniforms, name badges and swipe cards.
•Manage all recon assist and diagnostic reports to ensure complete cash reconciliation
•Ensure cash control through timeous recording of cash transactions to minimise loss and provide accurate information delivery.

•Measure and analyse financial performance (e.g. Stores Scorecard) to influence decision-making.
•Provide information as input into feasibility studies where required to maximise profitability.
•Drive productivity in line with set targets
•Develop, recruit, retain and lead a competent and motivated store administration team.
•Conduct performance and development discussions (IPM process) with the administration team.
•Inform Store Mgt on miscellaneous staff events e.g. long service awards etc.
•Provide value ad service (probing , self-assessments ) to store manager during peak periods ( weekend , Christmas etc) to improve store effectiveness

•Minimises Shrinkage though;
oReporting acts of dishonesty related to shrinkage and fraud to your line manager or shrinkage hotline.
oUnderstand, apply and manage all red flag processes, policies and procedures.

oIdentify and manage all shrinkage hotspots within the department.
oFacilitate regular ongoing shrinkage meetings to ensure employee participation and creating awareness amongst employees.
oEffectively manage all processes and procedures aimed at minimising shrinkage.

Requirements
1. Possession of a bachelor’s degree in business administration, public administration, or a related field.

2. Three years of professional experience involving the application of the principles of finance or in two or more of the following areas of administrative management: human resources, information technology, purchasing, organizational analysis, or property management

Job Closing Date: 30/08/2018

 

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