Materials Controller X3 – Botswana Power Corporation


Job Purpose

To lead, coordinate and manage the Corporation’s warehousing, inventory and demand planning and materials distribution operations. The position is also charged with ensuring optimal management of operations with reduced stock holding and distribution costs whilst meeting customer demands as well as effective demand planning models for optimal availability of stock.

Business impact – The job holder contributes to corporate strategy with analyses and forecasts of material flows.

Scope – The job holder manages integrated supply chain including production planning, warehousing and procurement / purchasing.

Team size – The job holder manages a single team with up to 10 members.

Principal Accountabilities/Responsibilities
​Problem Solving
Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers. It is about: Examining Information, Documenting Facts & Interpreting Data

Improvement / Innovation
Identifies shortcomings and suggests improvements to existing processes, systems and procedures, then delivers a plan for a small element of a change management program with guidance from a project/program manager.

 

Safety, Health and Environment
Operates in accordance with policies and rules, while performing routine safety checks on own equipment and workspace.

Work Scheduling / Allocation
Achieves planned commitments by developing short-term and/or medium-term work schedules and approving overtime or using additional resources as needed.

External Communications
Executes a communications plan by working within established communication systems and procedures.
Compliance
Highlights shortcomings and suggests improvements in current compliance processes, systems and procedures within assigned unit and/or discipline.

Budgeting & Costing
Takes responsibility for delivering a prescribed budget for own area of the organization and/or conducts complex analyses on budget progress in other areas while working within established systems.
Contract Management
Delivers required outcomes by managing day-to-day relationships with contract service providers and working within an established contract management plan.

Client & Customer Management (Internal)
Helps senior colleagues manage internal client and customer relationships by using sales/client systems and protocols.
Financial Management & Control
Develops and/or delivers a plan for significant aspects of the financial management and/or control process.

Leadership and Direction
Develops and/or delivers a plan for a specific area of responsibility by managing others.

Operational Management
Develops and/or delivers a plan and outcomes for an operational area with guidance from senior colleagues.
Performance Management
Takes responsibility for implement a team’s performance management systems with guidance from senior colleagues.

Policy Development & Implementation
Develops procedures for area of expertise with guidance from senior colleagues, then monitors implementation of those procedures within the organization.
Procurement
Manages and delivers required outcomes for a portfolio of procurement programs while reporting to senior colleagues.
Project Management
Manages and delivers required outcomes for a portfolio of projects while reporting to senior colleagues.

Supply Chain Management
Makes sure that a portfolio of suppliers are delivering required levels of service while reporting to senior colleagues.
Qualifications
  • ​A recognized University Degree in Materials Management/Supply Chain Management or equivalent.
  • CIPS Membership will be an added advantage.​
Experience

General Experience
At least 5 years post qualification experience in Material Management/Supply Chain

Managerial Experience
Experience of planning and managing resources to deliver predetermined objectives as specified by more senior managers (3 years)

Competencies
​Contract Management
Delivers required outcomes by managing day-to-day relationships with contract service providers and working within an established contract management plan.


Client & Customer Management (Internal)
Helps senior colleagues manage internal client and customer relationships by using sales/client systems and protocols.

Financial Management & Control
Develops and/or delivers a plan for significant aspects of the financial management and/or control process.

Leadership and Direction
Develops and/or delivers a plan for a specific area of responsibility by managing others.

Operational Management
Develops and/or delivers a plan and outcomes for an operational area with guidance from senior colleagues.
Performance Management
Takes responsibility for implement a team’s performance management systems with guidance from senior colleagues.
Policy Development & Implementation
Develops procedures for area of expertise with guidance from senior colleagues, then monitors implementation of those procedures within the organization.

Procurement
Manages and delivers required outcomes for a portfolio of procurement programs while reporting to senior colleagues.
Project Management
Manages and delivers required outcomes for a portfolio of projects while reporting to senior colleagues.
Supply Chain Management
Makes sure that a portfolio of suppliers are delivering required levels of service while reporting to senior colleagues.
Behavioral Skills

Drive for Results
Focuses on assessing, measuring and improving performance. Shows drive and determination to meet short- and long-term goals. Specifically, strives to meet challenging goals; for example, setting ambitious, but realistic goals for performance improvement (for self and/or own team).

Understanding Others
Takes an active interest in other people. Seeks to understand their individual perspectives and concerns and accurately hears the unspoken or partly expressed thoughts, feelings and concerns of others. Specifically, actively listens; for example, repeating what was heard to check understanding, particularly in difficult conversations.

Adaptability
Responds to differences and changes in the internal or external context, taking a flexible approach to reach business outcomes. Specifically, acts flexibly in the moment; for example, altering his/her behavior to fit the situation or get the job done.Self-Control
Maintains control of their emotions even under difficult situations in order to continue to perform effectively. Specifically, demonstrates resilience; for example, dealing well with ongoing business stress.
Self-Confidence
Functions independently and with confidence in challenging situations. Specifically, expresses confidence in themselves; for example, expressing confidence in own ability or judgment.
Collaborative Influence
Win the hearts and minds of others across boundary collaborations and to do the right thing, regardless of formal authority. Specifically, invites individual cooperation; for example, inviting the sharing of alternative solutions or viewpoints.

Attention to Detail
Manages, tracks and attends to multiple pieces of information, bringing order and clarity. Specifically, monitors others’ work; for example, checking to ensure that procedures are followed.

Approach to Thinking
Thinks through situations of varying degrees of complexity and ambiguity, in order to understand them clearly. Specifically, sees multiple relationships; for example, identifying several likely causes or consequences of a situation.
Focusing others on the customer
Focuses the organization on discovering and meeting the customer’s needs. Specifically, adds value; for example, focusing on others on adding value by addressing the areas that matter most to the customer.

Conceptual Thinking
Thinks through issues by seeing the pattern or big picture, brings facts and ideas together, and develops innovative or creative insights. Specifically, applies models or theories; for example, using a theory to help understand a situation.

Customer Focus
Identifies and meets the needs of internal and external customers, being continually focused on outcomes for customers. Specifically, improves service; for example, asking for customers feedback and takes action for improvement.
Information Seeking
A desire to know more and seek information to inform decisions. Specifically, gathers information; for example, personally observing situations to understand them.
Team Leadership
Builds a high performing team by ensuring that the team is focused, motivated and inspired to achieve team objectives. Specifically, creates positive team culture; for example, ensuring others follow the expected ways of working.

Technical Skills

Health and Safety
Applies comprehensive knowledge and skills to independently manage and apply safe systems of work while providing guidance and training to others.
Managing Change
Uses comprehensive knowledge and skills to work independently while providing guidance and training to others on maintaining high performance while applying a change mindset to the planning, execution and monitoring of business activities during times of change.

Inventory Management
Uses comprehensive knowledge and/or skills to design, implement and manage inventory control systems while guiding and training others.

Logistics
Uses comprehensive knowledge and skills to act independently while guiding and training others on ensuring that production plant, equipment and materials are moved and stored in the best way possible.
Compliance
Uses comprehensive knowledge and skills to act independently while guiding and training others on achieving full compliance with applicable rules and regulations in management and/or operations.

Verbal Communication
Applies comprehensive knowledge to act independently while providing guidance and training to others on using clear and effective verbal communications skills to express ideas, request actions and formulate plans or policies.

Review and Reporting
Applies comprehensive knowledge and skills to work independently while providing guidance and training to others on reviewing and creating relevant, lucid and effective reports.
Action Planning
Uses comprehensive knowledge and skills to work independently while providing guidance and training to others on developing appropriate plans or performing necessary actions based on recommendations and requirements.

Contract Management
Applies comprehensive knowledge to independently supervise the construction of assigned properties according to instructions, while providing guidance and training to others.

Costing and Budgeting
Uses comprehensive knowledge and skills to work independently on costing, budgeting and finance tasks while providing guidance and training to others.

Negotiation
Uses comprehensive knowledge and skills to negotiate independently while providing guidance and training to others on how to help the organization by obtaining consensus between two or more internal or external parties who may have different interests.
Planning and Organizing
Uses comprehensive knowledge and skills to work independently while providing guidance and training to others on planning, organizing, prioritizing and overseeing activities to efficiently meet business objectives.

Policy and procedures
Uses comprehensive knowledge and skills to work independently while providing guidance and training to others on developing, monitoring, interpreting and understanding policies and procedures, while making sure they match organizational strategies and objectives.
Policy and Regulation
Works independently and provides guidance and training to others while interpreting and applying comprehensive knowledge of laws, regulations and policies in area of expertise.

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