MINISTRY OF FINANCE AND ECONOMIC DEVELOPMENT
EXTERNAL ADVERTISEMENT
VACANCY CIRCULAR NO: 2 OF 2018
WE ARE STILL MAKING CVs FOR P100. COVER LETTERS FOR P50
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The Ministry of Finance and Economic Development invites applications from qualified citizens of Botswana to fill the post of Personal Secretary under Corporate Services.
VACANCY: PERSONAL SECRETARY (X1 POST)
SALARY SCALE: C2, 112 812 – 134 856 per annum
LEAVE: 25 working days per annum.
BENEFITS: -Optional contributory Medical Aid Scheme (Government pays 50% and the employee pays 50%)
-Contributory Pension Scheme (Government pays 15% and employee pays 5% of basic salary)
QUALIFICATIONS: Candidate should have at least a National Diploma in Secretarial Studies/Higher National Diploma in Secretarial Studies (NDSS/HNDSS and or degree in Secretarial Studies
EXPERIENCE: Atleast (4) four years post qualification relevant work experience of which (2) two years should have been served as Senior Typist (C4/C3) salary scale in the Public Service or equivalent in the Private/Parastatal organisation. Candidates who hold atleast NCSS plus (4) four years post qualification experience will also be considered.
MAIN PURPOSE OF THE JOB:
The primary purpose is to provide secretarial services and manage the office of the supervisor.
DUTIES:
1. Provide typing duties to a group of middle management officers on various assignments.
2. Makes appointments for people requesting an audience with supervisor, ensures that appointments do not coincide.
3. Reminds the supervisor of scheduled meetings and makes available relevant files/documents before the meeting.
4. Makes travel arrangements by booking flights and/or hotel accommodation, having imprest applied for or retired.
5. Intercepts telephone calls to supervisor and identifies caller and purpose of call.
6. Receives calls and directs them to the appropriate action officers.
KEY COMPETENCIES:
Prospective candidates must be able to demonstrate ability and effectiveness in the following areas:
• Creativity
• Functional and Technical Skills
• Time Management
• Action Orientation
• Written Communication
• Approachability
• Customer Focus
• Integrity and trust
• Listening
APPLICATIONS: Applicants should quote the number of the Vacancy Circular and
Provide the following details:
d) Brief summary of career with duties performed (Curriculum Vitae) including date of first appointment, present post and date of appointment thereto.
e) Certified copies of Certificates, Omang and two (2) work related references as well as names of two (2) referees.
f) An electronic summary of their CV. Please email to request for the required electronic CV format to [email protected] and [email protected]
Applications should be addressed to: The Permanent Secretary, Ministry of Finance and Economic Development, Private Bag 008, GABORONE or hand delivered to Office No. 231 Link Block Building.
IMPORTANT: All applications from serving public servants should be routed through Heads of Department and Permanent Secretaries. Applications not so routed will not be considered.
CLOSING DATE: 22nd January 2018
For further information please contact:3633631/ 3950631
