VACANCY ANNOUNCEMENT
The Ministry for Presidential Affairs, Governance and Public Administration invites suitable qualified individuals who are result orientated to fill the positions of Principal Records Manager I and Records Management Coordinator tenable in Gaborone.
1. PRINCIPAL RECORDS MANAGER I
WE ARE STILL MAKING CVs FOR P100. COVER LETTERS FOR P50
Pay with FNB EWallet to 76981238 or Orange Money on number 76981238
Whatsapp us on +26776981238
JOIN US ON OUR WHATSAPP CHANNEL HERE
VACANCY CIRCULAR NO. 1 OF 2018 REF: 0P7/72/10 XIII (61)
SALARY SCALE: D2 (P248, 220 – P274, 056) per annum
LEAVE: 30 working days per annum
BENEFITS: i) Optional contributory medical aid scheme with the
Botswana Public Officers’ Medical Aid Scheme
(BPOMAS), (Government pays 50% and the
employee 50%).
ii) Contributory Pension Fund (Government contributes 15% and Employee 5%).
QUALIFICATIONS: Bachelor’s Degree in Social Sciences, Humanities, Library and Information Studies.
EXPERIENCE
Two (2) years relevant work experience as Principal Records Manager II, D3 level in the public sector or its equivalent in the parastatal/ private sector.
MAIN PURPOSE OF THE JOB
To plan, manage and oversee implementation of records management programmes.
KEY PERFORMANCE AREAS
• Develops and monitors implementation of the Records Management annual plan.
• Coordinates the development of file classification schemes and retention and disposal schedules.
• Coordinates the appraisal of semi-current records.
• Develops business continuity plan.
• Coordinates periodic inspections of records management service delivery in the Ministry.
• Guides customers on records management standards and procedures.
• Attends to customer queries and requests.
• Prepares budget proposal for the Unit.
• Undertakes any other related duties as may be assigned by Management.
KEY SKILLS AND COMPETENCIES
• Creativity
• Problem solving
• Delegation
• Planning
• Priority Setting
• Managing and measuring work
• Drive for results
• Integrity and trust
• Building Effective Teams
2. RECORDS MANAGEMENT COORDINATOR
VACANCY CIRCULAR NO.2 OF 2018 REF: 0P7/72/10 XIII (62)
SALARY SCALE: D3 (P215,868 – P238,320) per annum
LEAVE: 30 working days per annum
BENEFITS: i) Optional contributory medical aid scheme with the
Botswana Public Officers’ Medical Aid Scheme
(BPOMAS), (Government pays 50% and the
employee 50%).
ii) Contributory Pension Fund (Government contributes 15% and Employee 5%).
QUALIFICATIONS: Diploma in Archives and Records Management.
EXPERIENCE
Two (2) years relevant work experience as Chief Records Officer, D4 level in the public sector or its equivalent in the parastatal/ private sector.
MAIN PURPOSE OF THE JOB
To oversee the implementation of records management guidelines and procedures.
KEY PERFORMANCE AREAS
• Defines file classification schemes.
• Monitors adherence to records management tools and standards.
• Conducts primary appraisal of records.
• Prepares records management reports.
• Initiates budget proposal for the Unit.
• Researches on records management issues.
• Consults and provides guidance to customers on the functions and procedures of Records Management Unit and Records Centre.
• Analyses data for the customer satisfaction survey and makes recommendations.
• Undertakes any other related duties as may be assigned by Management.
KEY SKILLS AND COMPETENCIES
• Drive for results
• Time management
• Creativity
• Building effective teams
• Integrity and trust
• Directing Others
• Planning
• Managing and Measuring Work.
APPLICATIONS
Applicants should quote the number of this vacancy circular and provide the following details:
a) Full names, address, date and place of birth.
b) Brief summary of career with duties (Curriculum Vitae).
c) Certified true copies of certificates and national identity card
d) Two (2) copies of recent work related references (not more than six (6) months old)
e) In case of serving public officers;
• Date of first appointment
• Present post, scale and date of appointment thereto.
f) In case of candidates from parastatals and private sector organisations, please provide statement of salary or pay slip.
IMPORTANT
All applications from serving public officers must be routed through their respective Heads of Departments and Permanent Secretaries. Applications not so routed will not be considered.
Applications should be addressed to;
Permanent Secretary,
Ministry for Presidential Affairs, Governance and Public Administration
Private Bag 001
GABORONE
OR
Hand deliver at Office of the President, Records Management Unit Office No. 005.
Closing Date: 2 March 2018
For any enquiries please contact Human Resource department at 3950800
