Records Management Administrator/ Coordinator

Main purpose of the job

To provide guidance, purpose and direction in the establishment of the Records management Unit. The incumbent shall oversee and monitor the implementation of all approved records management guidelines, policies, standards and procedures on the management of the College’s records.
Main duties

Administer the records management Unit and provide assistance to departments;
Plan, formulate, and prescribe records disposition policies, systems, standards, and procedures;
In consultation with departments, identify essential records and establish a disaster management plan for each office and department to ensure maximum availability of the records.
Develop procedures to ensure the permanent preservation of the historically valuable records of the College;
Study the feasibility of and, if appropriate, establish a uniform filing system and a forms design and control system for the institution;
Provide records management advice and assistance to the College through the preparation of procedure manual/s and policy for the productivity of the College operations;
Monitor records retention schedules and administrative rules as stipulated in the Records Management Policy for records control schedules;
Report annually to the Senior Management Team through the Committee Chairperson on the implementation of the records management plan in each department of the College, including summaries of the statistical and fiscal data
Bring to the attention of the Registrar noncompliance by departments and recommend corrective measures.


A Degree or Higher diploma in Archives and records management or a related field;
Proficiency in records management knowledge in records management in a computerized environment;
Proficiency in written and verbal communication;
Excellent organizational, interpersonal and customer service skills;
Timely decision making.

Closing date and application instructions

Human Resource Manager

New Era College, P O Box 402134,


Plot 36158, Block 8, Gaborone


Email to:

Closing date: 30 June 2017