Responsible Pharmacist


UPD is looking to recruit a permanent Responsible Pharmacist to manage the entire operations process and manage compliance with all required Acts and any guidelines promulgated in terms of these Acts, as relates to the procurement, storage, assembly, distribution and delivery of Medicines. This role will be based at our Kalahari DC (Botswana).

Job Knowledge:

  • Pharmacy processes and legislation
  • Business and management principles involved in resource allocation, human resources modelling, leadership techniques, co-ordination of people and resource
  • Product Knowledge (hazardous, scheduled etc)
  • Special handling of stock (HFD – Habit forming drugs, Cytotoxic)
  • Standard operating procedures (SOP’s for Pharmaceutical Wholesale)
  • Analysing of Operational Statistics
  • Knowledge of warehouse procedures (receiving, pack away, replenishment and checking and packing)
  • Presiding at disciplinary hearings

Job Related Skills:

  • Conflict and dispute management skills
  • Good organisational and planning skills
  • Conducting performance discussions
  • Ability to work to deadlines
  • Attention to detail
  • The ability to keep stakeholders accountable for delivery
  • Identify productivity improvements and resource provisioning
  • Excellent written and verbal communication
  • Analytical skills
  • Computer literacy (Minimum Intermediary level Excel and PowerPoint skills)

Job Experience:

  • 5 Years experience within Operations, including stock management, Health and Safety, productivity measures
  • 5 Years Warehouse Management experience, including SOP implementation, staff management, reporting, analysis, supplier dealings, risk assessment, productivity improvements , cost improvements
  • Good technical warehouse experience, including stock flow
  • 2 Years Distribution Pharmacy environment, including dispensing experience, SOP preparation and implementation, special product handling


  • Essential: BPharm
  • Essential: Registration with the Botswana Health Profession Council (BHPC)

This vacancy will be based in Botswana.


Job Objectives:

  • To maintain operational plans and strategies to maximise efficiency and drive the implementation of strategic objectives through the delivery of customer service excellence
  • Management of all stock, including the processes of receipt, GRN’ing, sorting, packing away, bin maintenance, stock transfers, quarantining of stock, returns of stock to suppliers and stock control activities.
  • Accountable for managing the risks associated with handling stock and the minimization thereof, including the risks of theft and pilferage, damages, costs associated with expiry and cold chain breach and losses arising out of inaccurate supply against an invoice.
  • To  ensure  effective  management  of  staff  to  drive  efficiency  and  competence  through  performance management, training and development and recruitment to ensure quality outputs

  • To ensure compliance with the legal requirements, the company standard operating procedures (SOPs) and manage compliance with all Medicine and Pharmacy related Acts as it relates to the procurement, storage, assembly, distribution and delivery of Medicines (as defined in the Act).
  • Ensure that there is continuous Pharmacist supervision of premises during operating hours
  • Ensure compliance to GWDP//GPP principals: by performing self-inspection audits, temperature mapping and validation and calibration of equipment required for GPP/GWDP adherence.
  • To ensure achievement of budgeted and agreed financial performance by focussing on core business drivers and delivering on scorecard targets
  • To drive pharmacy operations projects, continuous business process improvements and best practice in order to embed excellence in pharmaceutical care and manage risk
  • To optimally manage company assets and minimise loss through adherence and compliance to all relevant company SOP’s.
  • Accountable for the stock count process on a quarterly basis and the implementation of on-going special and cycle counts of stock