Botswana Railways invites fully qualified Professionals, with a good track record of accomplishment to apply for the below positions tenable at our Headquarters, in Mahalapye.
SPECIALIST- ADMIN OFFICER TO CEO
WE ARE STILL MAKING CVs FOR P100. COVER LETTERS FOR P50
Pay with FNB EWallet to 76981238 or Orange Money on number 76981238
Whatsapp us on +26776981238
JOIN US ON OUR WHATSAPP CHANNEL HERE
Main Purpose of the Job:
To organise and manage the Chief Executive Officer’s Office and activities and to ensure the efficient provision of secretarial and administration services to the Chief Executive Officer.
Supervises and directs the work of Executive Secretaries and Secretaries.
Position Requirements
Educational:
•Degree in Business Administration or Equivalent
Experience:
•A minimum of 3 years of experience as an Executive Secretary in a large corporation. Knowledge of MS Packages
Key Performance Areas
•Provides services of a go-between the Chief Executive and stakeholders
•Maintains outmost confidential information, personal files and policy files for the Chief Executive Officer.
•Provides assistance on administrative arrangements for meetings of the Board.
•Assists the CEO in the timely management of communications including written, telephone, email and voicemail.
•Makes visa applications for CEO and travelling party as and when required.
•Creates and maintains the appropriate registry, filing system and confidential files and retrieves documents/files timeously when needed.
•Provides secretarial services to the Executive Management meeting advising on proceeding matters that requires resolution.
•Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses and written replies.
•Prepares briefing notes for and provides additional information to the Chief Executive as necessary.
•Maintains a calendar of appointments and scheduled meetings.
•Keeps record of level of consumable stock and replenishes accordingly.
•Prepares payment vouchers the purchasing any required activities and documents for the office of the CEO.
•Arranges meetings for the Chief Executive Officer and ensures that all documents and necessary requirements available for the meeting.
•Maintains Chief Executive Officer ‘s office and makes appointments, travel arrangements, accommodation bookings and prepares required documents
•Receives and records telephone messages, welcomes Chief Executive Officer’s visitors and establishes nature and priority of requirements of unexpected visitors and makes appointments as appropriate;
Competencies
•Managing Information
•Quality;
•Results Oriented
•Interpersonal Skills
•Communication Skills
•Attention to Detail
•Accuracy
•Computer Literacy
•Written Communication Skills
•Planning and Organization Skills.
•Team Player
•Time Management Skills
More Information
-
JOB APPLICATION DETAILS
APPLICATION DETAILS
Remuneration
Botswana Railways offers competitive salary and benefits.
Interested candidates who meet the above requirements with the ability to make a significant contribution to the operations of Botswana Railways, may forward their applications together with their curriculum vitae, certified copies of qualifications and at least three references of position in authority to [email protected] or send to: -
Director Corporate Services
Botswana Railways
Private Bag 0052 MAHALAPYE
Closing date: December 10, 2021
Telephone: 4711375
Only shortlisted candidates will be responded to.
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