Organization Name: Botswana Examinations Council (BEC)

Plan, coordinate and supervise materials management services for different assessment levels in accordance with established procedures, standards and guidelines. Supervise the work of a team working underneath this position.

Key Responsibilities

Early Material dispatch for Coursework and Practical Examinations
Dispatch and transport of examination materials to centres in collaboration with the Security team to ensure the security of material in transit to prevent any potential leaks which may jeopardise integrity of the system
Receipt, log in and packing of scripts, projects and folios from Centres, with the collaboration of the Security team
Packing and dispatch of scripts for selected subjects bound for Cambridge International
Coordinate the training of markers on the administrative aspects of marking
Script selection and standardisation of Team Leaders
Coordinate the standardisation sessions
Checking and verification of storeroom logbook
Packaging of scripts and into boxes for marking
Counting, recording and packaging stationery for marking
Allocation of scripts and materials to rooms
Supervision of the marking exercise from an administrative perspective (to be done in collaboration with the Marking, Moderation and Grading team under Assessment Design)
Attending to queries from examiners during marking and liaising with relevant departments for resolution
Transportation of scripts from marking venues
Packing Scripts according to syllabus, component and Centre order in storerooms
Pulling scripts for data cleaning purposes and for the grade review exercise
Transportation of scripts to the grade review venue
Supervision of the Grade review exercise from an administrative perspective (to be done in collaboration with the Marking, Moderation and Grading team)
Disposal of Previous years scripts and related documents
Liaise with Printing and Logistics team responsible for organising transport services and marking venues
Liaise with Relations Management for recruitment, selection and appraisal of external assessment personnel at the marking venues
Liaise with all other relevant stakeholders to ensure timely and smooth execution of all assessment related activities
Advise the Manager with regards to problems associated with standardisation, moderation and marking exercise
Participate in the performance appraisals of outsourced assessment personnel
Follow security guidelines and procedures to ensure safe handling of assessment materials
Proactively anticipate and implement alternative ways to meet commitments when unexpected events, unplanned actions, or contingencies arise

Requirements

At least a Degree in Educational Management or a relevant field from a recognised institution.
Certification in assessment administration.
At least four (4) years post-qualification experience of which two (2) years should have been at junior professional/ technician level or its equivalent.
Some supervisory experience would be an advantage.
Communication
Interpersonal
Mentoring and coaching
Networking and relationship building
Organisational skills (planning, time management, work prioritisation)
Research, critical thinking, analytical & problem-solving
Supervisory

How to Apply

Submit your cover letter, updated curriculum vitae with three (3) traceable referees, certified copies of Omang and academic certificates to recruitment@bec.co.bw. Address applications to: The Director Human Capital, Botswana Examinations Council, Private Bag 0070, Gaborone. Indicate the position you are applying for in the subject of the email. Only shortlisted candidates will be contacted. Applications with incomplete documentation or received after the closing date will not be considered.