Botswana Examinations Council (BEC) is mandated under Section 5 of the Botswana Examinations Council Act CAP 58:03 (as Amended by BEC Amendment Act No. 19 of 2019) to manage and conduct examinations and assessment in General Education and Technical and Vocational Education and Training (TVET). The organisation wishes to attract into the following positions, results oriented individuals who are driven by a passion for excellence.
To plan and coordinate all the logistical arrangements necessary for the entries and administration of external examinations to ensure integrity, quality of the examinations process. Supervise the delivery of secure and efficient examination administration services in accordance with laid out standards.
Job Summary
- Type: full-time
- Location: Gaborone
- Category: Education Administration
- Closing Date: 2026-09-10
Key Responsibilities
- Register learners and administer external examinations in line with set standards and schedules.
- Implement internal procedures for the BEC and comply to all regulatory requirements for BEC as well as for External Assessment.
- Draft examination schedules and timetables for the administration of external examinations such as the IGCSE or as per the examinations that would be covered under the business centre.
- Develop, together with the Executive the fee schedules for the business centre and draft periodic reports.
- Supervises the Registration and logistics of other miscellaneous examinations (University of London, TOEFEL, GRE, SAT and aptitudes Test) to ensure that the needs of clients are met.
- Ensure that candidates have registered for the correct subjects and charged for what they have registered for.
- Liaises with Special Needs Office to ensure that the needs of candidates with special needs are met.
- Supervises preparations of venues and furniture for candidates to ensure that the examination is sat under conducive environment.
- Ensure that candidates follow set procedures and guidelines for registration and ascertain that there are no subjects’ clashes to ensure that the registration process runs smoothly.
- Liaise with Relations Management for recruitment of invigilation personnel for external examinations.
- Facilitate, together with the Executive, the training of invigilation personnel.
- Keep inventory record of Business Office materials and equipment.
- Ensure secure storage of question papers and secure delivery to examination centres.
- Ensure that there is safe custody of scripts, during transportation to and from venues, packaging and dispatch.
- Ensure that invigilators are paid well in time to enhance the cordial relationship, by checking their claim forms.
- Facilitate data cleaning by ensuring that all required documents are provided.
- Handle examinations queries
- Ensure that relevant examination materials have been packaged and sent to the relevant examination councils on time.
- Evaluates performance and makes recommendations for external examinations outsourced personnel.
- Disseminate relevant information documents: reports, regulations, and policies to candidates and invigilation personnel before and during the conduct of examination.
- Follow security guidelines and procedures to ensure safe handling of external examinations materials and keeping custody of the keys to the storage to ensure ease of reference and ensure security of examinations.
- Implement guidelines, procedures and standards as they have been set, and collaborate with the Compliance/Audit/Quality team during their periodic review.
Requirements
- At least a Degree in Education or a relevant field from a recognised institution.
- Minimum of four (4) years relevant experience of which two (2) years should have been at a junior professional level or equivalent, including supervisory experience.
How to Apply
If you meet the above requirements, please submit your cover letter, updated curriculum vitae (CV) with three (3) traceable referees, certified copy of your Omang, and certified copies of your academic certificates to the corresponding email address for the vacancy you are applying for, as follows:
Vacancy No. 1 – ExtExamsExecutive@bec.co.bw
Vacancy No. 2 – ExtExamsOfficer1@bec.co.bw
Vacancy No. 3 – ExtExamsOfficer2@bec.co.bw
Applications should be addressed to
The Director Human Capital
Botswana Examinations Council
Private Bag 0070
Gaborone
Kindly indicate the position you are applying for in the subject of the email. We regret that only shortlisted candidates will be contacted. Applications with incomplete documentation or received after the closing date will not be considered. The closing date: 10th September 2026.
N.B Personal data submitted in response to this advert will be processed by the Botswana Examinations Council for recruitment and selection purposes necessary for the performance of the Council’s official authority. Personal data will be processed lawfully, accessed by authorized personnel and retained only as required by law, in accordance with Botswana Data Protection Act, 2024.
Vacancy No. 1 – ExtExamsExecutive@bec.co.bw
Vacancy No. 2 – ExtExamsOfficer1@bec.co.bw
Vacancy No. 3 – ExtExamsOfficer2@bec.co.bw
Applications should be addressed to
The Director Human Capital
Botswana Examinations Council
Private Bag 0070
Gaborone
Kindly indicate the position you are applying for in the subject of the email. We regret that only shortlisted candidates will be contacted. Applications with incomplete documentation or received after the closing date will not be considered. The closing date: 10th September 2026.
N.B Personal data submitted in response to this advert will be processed by the Botswana Examinations Council for recruitment and selection purposes necessary for the performance of the Council’s official authority. Personal data will be processed lawfully, accessed by authorized personnel and retained only as required by law, in accordance with Botswana Data Protection Act, 2024.
About the Company
Botswana Examinations Council is a provider of national qualifications, offering examinations and qualifications to schools in Botswana.
Website: https://www.bec.co.bw/
Frequently Asked Questions
What qualifications are typically required to become an External Examinations Officer I at the Botswana Examinations Council?
Applicants usually need a Bachelor’s degree in Education, Social Sciences, or a related field from a recognised institution, preferably with a teaching qualification or experience in assessment. A postgraduate qualification in education administration or examination management is advantageous but not mandatory for entry-level appointments.
What does a typical day look like for an External Examinations Officer I in Botswana?
Daily tasks include coordinating school-based examination logistics, verifying candidate entries, supporting centre inspections, and liaising with headteachers and district education officers across Botswana’s regions. Officers also process examination documentation, assist with script moderation, and ensure compliance with BEC’s examination regulations and national education policies.
How does the work culture and professional expectations for this role reflect Botswana’s public service environment?
The role demands strong adherence to public service values such as integrity, accountability, and respect for hierarchy — consistent with Botswana’s Civil Service Code of Conduct. Punctuality, formal communication, and cultural sensitivity — especially when engaging with rural schools and diverse ethnic communities — are essential expectations.
What career progression opportunities exist for an External Examinations Officer I within BEC or the broader education sector in Botswana?
Officers may progress to External Examinations Officer II and beyond, with promotion dependent on performance appraisals, further qualifications (e.g., Master’s in Education Management), and years of service under the Public Service Commission framework. Some transition into roles at the Ministry of Education and Skills Development, district offices, or academic institutions after gaining substantial experience.
What benefits — such as leave, medical aid, and pension — are typically offered to this position in Botswana’s public service?
Successful candidates are employed under the Botswana Public Service and receive 30 days’ annual leave, full government medical aid coverage through the National Health Insurance Scheme (NHIS) rollout, and mandatory pension contributions under the Botswana Public Officers Pension Fund (BPOPF). Maternity, paternity, and compassionate leave provisions follow the Public Service Regulations.
How do I apply for this role, and what do BEC recruiters specifically look for in candidates?
Applications are submitted via the official BEC website or the Public Service Commission portal during advertised vacancies, requiring certified academic documents, a CV, and a completed application form. Recruiters prioritise candidates with demonstrable experience in examination administration, familiarity with Botswana’s education system (especially the BOCODOL framework), and evidence of meticulous record-keeping and stakeholder engagement skills.