To provide professional project planning, scheduling, coordination, and administrative support services to ensure projects are executed efficiently, resources are effectively utilized, milestones are achieved, and project information is accurately maintained and communicated to stakeholders.
Job Summary
- Employer: AECI Mining
- Job Type: Contract
- Location: Gaborone, Botswana
- Category: Project Management
- Closing Date: 2026-10-09
Key Responsibilities
- Develop, maintain, and update integrated project schedules.
- Establish project baselines and monitor schedule performance.
- Track project milestones, deliverables, and critical-path activities.
- Coordinate resource-loading and capacity planning activities.
- Identify schedule risks, delays, and constraints and recommend mitigation actions.
- Support shutdown, commissioning, and implementation planning activities.
- Ensure alignment between project objectives, work breakdown structures (WBS), and schedules.
- Coordinate activities across engineering, procurement, construction, and operational teams.
- Monitor progress against approved schedules and action plans.
- Facilitate project review meetings and planning sessions.
- Track action items and ensure timely close-out.
- Coordinate contractor and stakeholder interfaces to ensure schedule alignment.
- Assist project managers in managing multiple concurrent projects.
- Maintain project documentation and records.
- Manage project filing systems and document repositories.
- Control revisions of project documents and drawings.
- Maintain project registers, including risk, issue, change, and action registers.
- Ensure all project records are accurate, complete, and audit-ready.
- Support governance, compliance, and management of change (MOC) processes.
- Prepare weekly and monthly project progress reports.
- Develop schedule performance metrics and dashboards.
- Analyse schedule variances and trends.
- Monitor project KPIs and provide performance insights.
- Prepare management presentations and project status updates.
- Communicate schedule changes, risks, and recovery plans to stakeholders
- Monitor project risks and schedule impacts.
- Track mitigation actions and escalation requirements.
- Support compliance with governance frameworks and project management standards.
- Assist in project audits and assurance reviews.
- Ensure project controls processes are consistently applied.
- Act as the coordination point between project stakeholders.
- Ensure effective communication across project teams.
- Support project governance reviews and reporting requirements.
- Facilitate information sharing to ensure alignment on project priorities and schedules.
- Build strong working relationships with internal and external stakeholders.
- Capture lessons learned and project close-out information.
- Maintain historical project data and schedule records.
- Support continuous improvement initiatives.
- Preserve project documentation for future reference and operational handover.
Requirements
- Diploma in Project Management, Engineering, Construction Management, Business Administration, Supply Chain, or related field.
- Project Management certification (PMP, CAPM, PRINCE2, PMD Pro, or equivalent) advantageous.
- Primavera P6 or Microsoft Project certification advantageous
How to Apply
REF Code: 1882
About the Company
AECI Mining operates in Botswana through its key subsidiaries, AECI Mining Explosives Botswana (Pty) Ltd and AECI Mining Chemicals Botswana (Pty) Ltd. Based in Gaborone, these entities provide a comprehensive suite of products crucial for the nation's mining industry. The company specialises in advanced mining explosives and essential chemicals, supporting the full value chain from raw material processing to blasting solutions. AECI Mining often engages in a collaborative three-way partnership with its customers, delivering integrated and tailored support to enhance operational efficiency and safety. This strategic presence underscores its commitment to Botswana's significant mining landscape.
Innovative blasting and chemical solutions, empowering Botswana's mining sector.
Website: https://www.aeciworld.com/mining
Frequently Asked Questions
What qualifications or certifications are typically required for a Project Administrator role in Botswana?
Most employers require a diploma or degree in Business Administration, Project Management, or a related field. Certifications like PRINCE2 Foundation, CAPM, or locally recognized project management courses from institutions such as BIDPA or ABM University College strengthen your application. Proficiency in Microsoft Project, Excel, and ERP systems is commonly expected.
What are the typical day-to-day responsibilities of a Project Administrator on a fixed-term contract?
You will coordinate project schedules, track budgets, prepare reports for stakeholders, and maintain documentation throughout the project lifecycle. Daily tasks include scheduling meetings, liaising with contractors and suppliers, and ensuring compliance with health and safety regulations. You also support the project manager by monitoring progress against milestones and flagging risks or delays.
How does the fixed-term contract structure affect job security and benefits in Botswana?
Fixed-term contracts in Botswana typically run for the duration of a specific project, usually 6 to 24 months, with no guarantee of renewal or permanent employment. Benefits vary by employer but often include pro-rated leave days, medical aid contributions, and pension fund participation through the Botswana Public Officers Pension Fund or private schemes. Always review your contract carefully to understand termination clauses and notice periods under Botswana's Employment Act.
What is the work culture like for project-based roles in Botswana's mining sector?
Mining sector employers like AECI Mining emphasize safety-first cultures, strict adherence to deadlines, and hierarchical reporting structures. Punctuality, respect for chain of command, and proactive communication are highly valued. You will likely work in multicultural teams with expatriate and local staff, requiring adaptability and strong interpersonal skills.
What career progression opportunities exist after working as a Project Administrator in Botswana?
With experience, you can advance to Project Coordinator, Project Manager, or Operations Manager roles within mining, construction, or consulting firms. Some professionals transition into permanent positions with multinational mining companies or move into specialized areas like supply chain or contract management. Building a track record with reputable employers like AECI Mining enhances your competitiveness for regional opportunities across Southern Africa.
What do employers in Botswana look for when hiring Project Administrators, and how should I apply?
Employers prioritize candidates with demonstrated organizational skills, attention to detail, and experience in mining or heavy industry environments. Tailor your CV to highlight project coordination achievements, software proficiencies, and any exposure to SAP or similar ERP systems. Submit applications through company career portals, LinkedIn, or reputable local job boards like CareerPool Botswana, and follow up professionally within two weeks.
