PURPOSE OF THE JOB
To support the Purchasing Manager with the purchasing process for materials, goods and services to support company operations including analysing and reporting on trends for key deliverables of sourcing procedures.
Job Summary
- Employer: AECI Mining
- Job Type: Full-time
- Location: Gaborone, Botswana
- Category: Procurement
- Closing Date: 2026-10-15
Key Responsibilities
- Prepare and process purchase orders and order schedules accurately and timeously
- Receive and check accuracy against quotes on purchase requisitions from internal stakeholders
- Ensure stock accuracy by efficient alignment of company’s stock control systems and distributors
- Ensure the reduction of stock provisions by identifying/detecting expired stock and communicating with the relevant departments
- Collaborate with warehouse and production teams to maintain balanced stock levels and eliminate supply chain bottlenecks
- Ensure stock is at the right place at the right time so that it is available for business (all related stock movements)
- Investigate with the quality team all received Product Quality Complaints and Adverse Events
- Processes requests for new vendors when required and conduct vendor assessments
- Support BBBEE procurement initiatives and supplier development programmes
- Negotiate contracts, pricing, payment terms and service-level agreements (SLAs) to achieve optimal cost savings
- Ensure purchases meet quality, cost and delivery targets
- Analyse costs and identify opportunities for cost reduction and improved efficiency
- Resolve supplier queries and discrepancies efficiently
- Performing procurement-related administration duties
- Support creation and administration of Purchase Order history, material/service and vendor master data on an ongoing basis
- Compile and submit weekly and monthly procurement reports
- Monitor supplier contracts and service level agreements and ensure they are in-line with Purchase Orders
- Follow up delivery of outstanding orders
- Collect data, analyse, benchmark and identify trends using understanding of sourcing processes
- Ensure compliance with Company purchasing policies, procedures and delivery protocols
- Ensure procurement documentation is available for audits and compliance reviews
- Comply with Safety, Health and Environmental standards
- Manage Moving Average Price (MAP) Report daily to ensure material price accuracy
- Workflow management (Vendor Payment Query Resolution) in collaboration with FSSC and Company Stakeholders
Requirements
- National Diploma in Supply Chain Management, Procurement, Purchasing, Logistics or related
- 4 – 5 years relevant experience in Procurement, Purchasing and/or Supply Chain Management
- At least 3 years should have been gained in a Mining or Manufacturing environment
- Computer literate (MS Word, Excel, PowerPoint, Outlook)
- Excellent planning and organisational skills
- Good analytical and problem-solving ability
- Good communication skills (written and verbal)
- Strong interpersonal skills and a positive attitude
- Honest, loyal, innovative and a team player
- Experience with ERP & Coupa systems
How to Apply
To apply, please visit: jobs.aeciworld.com
REF Code: 2173
About the Company
AECI Mining operates in Botswana through its key subsidiaries, AECI Mining Explosives Botswana (Pty) Ltd and AECI Mining Chemicals Botswana (Pty) Ltd. Based in Gaborone, these entities provide a comprehensive suite of products crucial for the nation's mining industry. The company specialises in advanced mining explosives and essential chemicals, supporting the full value chain from raw material processing to blasting solutions. AECI Mining often engages in a collaborative three-way partnership with its customers, delivering integrated and tailored support to enhance operational efficiency and safety. This strategic presence underscores its commitment to Botswana's significant mining landscape.
Innovative blasting and chemical solutions, empowering Botswana's mining sector.
Website: https://www.aeciworld.com/mining
Frequently Asked Questions
What qualifications and certifications are typically required for a Senior Buyer role in Botswana?
Most employers require a Bachelor's degree in Supply Chain Management, Commerce, or Business Administration. Professional certifications such as CIPS (Chartered Institute of Procurement and Supply) or MCIPS are highly valued and often preferred for senior positions. Relevant experience in procurement or purchasing is typically essential alongside formal qualifications.
What are the typical day-to-day responsibilities of a Senior Buyer in Botswana's mining sector?
Daily tasks include sourcing and negotiating with suppliers, managing purchase orders, monitoring inventory levels, and ensuring compliance with procurement policies. Senior Buyers also lead vendor evaluations, resolve supply chain issues, and collaborate with engineering and operations teams. Reporting and cost analysis to support budget management are common responsibilities.
How does workplace culture in Botswana typically affect procurement professionals?
Botswana's workplace culture emphasizes respect for hierarchy and collaborative decision-making, so building strong internal relationships is crucial. Punctuality and professionalism are expected, though relationship-building with local and regional suppliers often requires patience and cultural sensitivity. Understanding Setswana customs and local business etiquette can significantly enhance supplier negotiations.
What career progression opportunities exist for Senior Buyers in Botswana?
Senior Buyers can advance to Procurement Manager, Supply Chain Manager, or Head of Procurement roles within mining and related industries. Some professionals transition into commercial or operations management positions. Continuous professional development through CIPS and industry networking in Gaborone or Francistown supports upward mobility.
What benefits are typically offered to Senior Buyers in Botswana's mining sector?
Standard benefits usually include medical aid coverage, pension or provident fund contributions, and annual leave entitlements aligned with Botswana's labour laws. Many mining employers also offer performance bonuses, housing allowances, or transport benefits. Specific packages vary by employer and individual experience levels.
How should I apply for a Senior Buyer position in Botswana, and what do employers prioritize?
Applications are typically submitted through company career portals, recruitment agencies, or professional networks like LinkedIn. Employers prioritize demonstrated negotiation skills, experience with ERP systems, and a track record of cost savings. Strong references from previous procurement roles and proof of CIPS certification or progress significantly strengthen applications.
