PERSONAL ASSISTANT (PA) TO THE CHIEF EXECUTIVE OFFICER (CEO) – Debswana Pension Fund (DPF)

The Debswana Pension Fund (DPF) is a Botswana-based defined contribution pension Fund established in 1984 as a Trust through a joint initiative between De Beers Botswana Mining Company (now Debswana), Anglo American Corporation Botswana (Pty) Led and De Beers Prospecting Botswana (Pty) Ltd. Currently, the Fund provides pension management services to all employees of the Debswana group of companies namely, Debswana Pension Fund. Debswana Diamond Company (Pty) Ltd, Diamond Trading Company Botswana (Pty) Ltd. De Beers Botswana Holding Company (Pty) Ltd. Morupule Coal Mine (Pty) Ltd and De Beers Global Sightholder Sales Botswana and Mmila Fund Administrators. DPF is currently the leading Pension Fund in the private sector by size and value.

The following position is vacant and suitably qualified and self-driven individuals are invited to apply:

PERSONAL ASSISTANT (PA) TO THE CHIEF EXECUTIVE OFFICER (CEO)

PERMANENT

Reporting to the Chief Executive Officer, you will be responsible for contributing to the efficiency of the Fund by providing timely support to the Chief Executive Officer and the senior leadership team.

MAIN PURPOSE OF THE JOB

Responsible for performing a variety of administrative tasks and support to the CEO and senior-level managers.

This includes managing the CEO’s calendar, making travel arrangements, and preparing expense reports, organizing and maintaining the office filing system, planning and organizing meetings, coordinating the member KYC process, taking minutes and management of information flow in a timely and accurate manner.

KEY PERFORMANCE AREAS

• Financial Effectiveness
• Logistics
• Administrative Support
• Information Management
• Operational Support
• Customer Due Diligence
• Stakeholder Management
• Learning and Growth

KEY ATTRIBUTES

• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills
• An ability to take an independent approach where appropriate and challenge where needed
• Strong teaming and collaboration attributes
• Accuracy and numerical skills
• Pro-active problem solver
• Ability to work calmly under pressure to meet tight deadlines.
• Strong ethics and commitment to integrity

JOB REQUIREMENTS

• A Higher National Diploma in Secretarial Studies or equivalent.
• Administrative work experience as a Personal /
  Executive Assistant.
• Experience – minimum of 3 years.