Administrative and Finance Assistant (AFA) – University Research Co., LLC (URC) 479 views




URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.
Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.

URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (http://www.urc-chs.com).Project Overview
The USAID-funded Human Resources for Health in 2030 (HRH2030) program builds on USAID’s broader investments to improve health systems by contributing to the sustained availability, accessibility, acceptability, and quality of the health workforce. The program aligns with the approaches that support the USAID and the United States Government (USG) strategies for achieving the global health goals of ending preventable child and maternal deaths, achieving the control of the HIV/AIDS epidemic, protecting communities from infectious diseases, and contributing to the Global Health Security Agenda.

The global HRH2030 program is led by Chemonics International, with URC serving as a sub-recipient and implementer in Botswana based on its preceding work under the global ASSIST project. The International Development Group (IDG) is the responsible division at URC HQ providing technical and other guidance to the HRH2030 team in Botswana, in coordination with the HRH2030 project team at Chemonics.Roles and Responsibilities
The Administrative and Finance Assistant (AFA) will work as part of the Finance and Administration team in the Botswana HRH2030 project office, supporting the URC Country Representative in all administrative matters as they concern URC’s Botswana operations.

Administrative functions

  • Support the URC Country Representative in all aspects of managing the URC Botswana operations, in close coordination and collaboration with project counterparts at the URC home office and in the Chemonics Botswana office.
  • Ensure smooth administrative operations in accordance with URC rules and regulations, in support of URC’s effective delivery of technical work under the HRH2030 project.
  • Work and communicate closely with the assigned HQ-based administrative coordinator to support all administrative, HR, finance and budget-related processes through established mechanisms.
  • Regularly communicate and liaise with URC HQ administrative and finance counterparts to ensure timely and effective follow up to management and audit observations and recommendations.

Financial management and control
  • Facilitate and manage the timely payment of URC Botswana supplier invoices, including the local tax authority, medical and other insurers, and other suppliers in accordance with relevant rules and procedures, and reliably document and record all payments;
  • Ensure regular communication and follow up with URC Botswana suppliers, including update of records, collection of invoices and submission of proof of payment;
  • Support, select and negotiate with local service providers, within the established URC financial and procurement parameters – and manage and monitor URC Botswana service level agreements with various suppliers to ensure that obligations are met;


  • Process payments and capture vouchers on relevant URC and project finance systems, and ensure correct and timely financial reporting to URC Headquarters and other requirements in accordance with URC finance management set rules.
  • Contribute to adequate oversight and guidance on finance and budget-related processes of the URC country office in Botswana according to all relevant rules and procedures.
Human Resource Management
  • Support the URC Country Representative on all aspects of human resource management in line with URC rules, regulations and processes and in accordance with applicable local labor laws;
  • Support all HR processes around the recruitment, appointment and administrative formalities for staff and consultants according to URC polices and local labor laws;
  • Help maintain and keep up to date all URC Botswana personnel files and other HR related documentation, including regular correspondence with administrative backstops at URC HQ to ensure compliance with URC policies

  • Prepare all paperwork related to the timely processing of the URC Botswana staff payroll, as well as the payment of URC Botswana consultancy invoices.
  • Maintain URC Human Resource manuals to ensure compliance with URC policies and procedures, and all applicable Botswana laws, policies and customary labor practices.
  • Assist the Country Representative and the HQ team in reviewing in-country HR policies, as and when changes in the Botswana labor laws occur.
Other responsibilities
  • Fulfill any other related responsibilities as assigned by the Country Representative.

Minimum Qualifications
Required Experiences & Qualifications
  • Bachelor’s Degree in Business Administration, Finance, Accounting, or university degree in another field combined with a professional qualification in Accounting or Finance.
  • At least 2 years of experience in different administrative areas, with a proven track record of providing reliable administrative and financial management support in a relevant environment.
  • Numerate and adaptable to using accounting and finance administration software packages.
  • Flexible and able to handle multiple tasks and work collaboratively with others. Able to work independently in a fast-paced organization by prioritizing and managing multiple priorities
  • Strong attention to detail and follow-through.
  • High integrity, reliability and excellent interpersonal skills.

  • Able to preserve confidentiality.
  • Relevant IT skills including advanced skills in Microsoft Excel, Outlook, Word and PowerPoint.

Desired Experiences & Qualifications

  • Experience working in a federal contracting environment. Specifically, experience working with US Government funded projects in an organization focused on international development.
  • Excellent oral and written communication skills.

Please note: Only candidates who are eligible to work in Botswana for an indefinite period without a need for sponsorship will be considered for this position.
To Apply:        
For immediate consideration, please visit URC’s Career Opportunities page at www.urc-chs.com/careers.
You must attach your CV/Résumé and your Cover Letter where indicated. Also, please complete your application form and attach a completed USAID Form 1420 Contractor Employee Biographical Data Sheet as well.
Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be contacted. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for

other/future opportunities, unless you direct us otherwise. Thank you very much for your interest.


















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