Job Expired

Job Purpose

Department: Office of the General Manager Generation

Reports To: General Manager Generation

Job Family: Professional

Job Subfamily: Advisory

Job Purpose

To provide contract analysis, reporting and contract administration services to meet set contractual requirements for efficient business operations. The role provides specialist advice to the business on contract management matters.

Innovation – The jobholder’s work is characterized by application / use of existing policies and designs.

Client Impact – The work that the jobholder performs impacts across the complete organization.

Framework – The professional has to work with established frameworks, proven technology, standards.

Principal Accountabilities/Responsibilities

Strategic Planning

Delivers prescribed outcomes for area of responsibility by working within established strategic planning systems.

Safety, Health and Environment

Delivers own prescribed outcomes and/or provides support services by using the organization’s safety, health and environment systems and protocols.

Project Management

Delivers required outcomes by working within an established project management plan.

Legal

Delivers prescribed outcomes and/or provides paralegal support services while operating within the organization’s established legal systems and protocols.

Contract Management

Manages and delivers required outcomes for a portfolio of contracts and negotiates service level agreements while planning, coordinating and supervising activities related to major contracts.

External Communications

Supports others so they can use and benefit from the existing external communications systems.

Compliance

Identifies shortcomings, suggests improvements and implements approved revisions to current compliance processes, systems and procedures within assigned unit and/or discipline.

Improvement / Innovation

Identifies shortcomings in existing processes, systems and procedures, then uses established change management programs to deliver prescribed outcomes and/or provide support services.

Internal Communications

Develops and/or delivers a plan for significant aspects of internal communications with guidance from senior colleagues.

Knowledge Management

Delivers prescribed outcomes for area of responsibility by working within established knowledge management systems.

Needs Assessment

Uncovers emerging issues and/or needs and identifies potential causes, related issues, key stakeholders and barriers.

Policy Development & Implementation

Provides input into the development of procedures for an area within the organization, then monitors the implementation of those procedures.

Product & Solution Development

Delivers prescribed outcomes from a designated part of the development/engineering program by selecting the best possible approaches available within established systems.

Quality

Develops new methods, tools and programs for quality assurance while leading developmental initiatives and/or programs within an area of expertise.

Recommendations

Recommends ways to improve support for operations by changing policies, processes, standards and practices.

Solutions Analysis

Identifies and evaluates complex expertise-led solutions against a range of criteria to find the ones that best meet business needs.

Qualifications

A recognized Degree in Engineering or Equivalent. Post Qualification in Contract Management or law will be an added advantage.
Professional membership of recognized institution required.

Experience

Work Experience

At least 5 years post qualification professional experience of which at least 3 years must be in a contract management environment

Managerial Experience

A minimum of 3 years experience in planning and managing resources to deliver predetermined objectives as specified by management

Competencies

Behavioral Skills

Self-Management

Manages own motivation and feelings to help the group function well. Shows courage, self-control, and integrity. Specifically, is open and true to the organization; for example, sharing perspectives and opinions honestly to help the team define common purpose and make decisions that support that purpose. When necessary, makes trade-offs that impact their own team.

Impact through Influence

Engages with others, getting buy-in to deliver results and skillfully influencing to build support. Specifically, uses indirect influence; for example, plan-fully using an influential third party to accomplish a particular result.

Collaborative Influence

Win the hearts and minds of others across boundary collaborations and to do the right thing, regardless of formal authority. Specifically, invites individual cooperation; for example, inviting the sharing of alternative solutions or viewpoints.

Adaptability

Responds to differences and changes in the internal or external context, taking a flexible approach to reach business outcomes. Specifically, acts flexibly in the moment; for example, altering his/her behavior to fit the situation or get the job done.

Earning Trust

Acts consistently in a trustworthy manner. Earning trust includes, when necessary, taking personal or career risks to act in a way that is consistent with one’s own values. It generally produces a reputation for ethics, integrity and credibility. Specifically, is open and honest; for example, sharing information or insights when it would be easier to refrain from being open

Customer Focus

Identifies and meets the needs of internal and external customers, being continually focused on outcomes for customers. Specifically, improves service; for example, asking for customers feedback and takes action for improvement.

Organizational Systems Thinking

Considers and addresses the organization as a set of interacting systems so as to structure and align organizational ways of working to the strategy or organizational purpose. This is about changing structure, systems, processes (the ‘plumbing’ of the organization) – it is not the interpersonal aspects of leading change. Specifically, identifies areas for change; for example, diagnosing misalignment between the organizational structure or model and the desired outcomes.

Approach to Thinking

Thinks through situations of varying degrees of complexity and ambiguity, in order to understand them clearly. Specifically, sees multiple relationships; for example, identifying several likely causes or consequences of a situation.

Attention to Detail

Manages, tracks and attends to multiple pieces of information, bringing order and clarity. Specifically, monitors data or projects; for example, monitoring progress of against milestones or deadlines.

Conceptual Thinking

Thinks through issues by seeing the pattern or big picture, brings facts and ideas together, and develops innovative or creative insights. Specifically, applies models or theories; for example, using a theory to help understand a situation.

Drive for Results

Focuses on assessing, measuring and improving performance. Shows drive and determination to meet short- and long-term goals. Specifically, calculates return on investment; for example, analyzing costs and benefits to inform decisions.

Information Seeking

A desire to know more and seek information to inform decisions. Specifically, gathers information; for example, personally observing situations to understand them.

Self-Confidence

Functions independently and with confidence in challenging situations. Specifically, acts independently; for example, working independently and trusts own judgment.

Technical Skills

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Project Tracking and Reporting

Works without supervision and provides technical guidance when required on measuring and reporting progress toward intermediate targets to make sure a project stays on track to achieve its ultimate goals.

Risk Management

Identifies, assesses, prioritizes and manages risks in a production process without supervision and provides technical guidance when required.

Project Management

Works without supervision while providing technical guidance when required on managing projects and/or programs within desired cost, time and quality parameters.

Negotiation

Uses comprehensive knowledge and skills to negotiate independently while providing guidance and training to others on how to help the organization by obtaining consensus between two or more internal or external parties who may have different interests.

Legal Communication

Works without supervision and provides technical guidance when required on how to communicate effectively on legal matters.

Law and Regulation

Works without supervision and provides technical guidance when required on how to professionally interpret and apply knowledge of laws and regulations.

Contract Management

Uses comprehensive knowledge and skills to act independently while guiding and training others on monitoring and managing the provision of contracted services.

Contract Administration

Works without supervision and provides technical guidance when required on effective contract administration.

Costing and Budgeting

Works without supervision and provides technical guidance when required on costing, budgeting and finance tasks.

Compliance

Uses comprehensive knowledge and skills to act independently while guiding and training others on achieving full compliance with applicable rules and regulations in management and/or operations.

Computer skills

Acts as the organization’s authority and established expert on understanding and using standard office equipment and standard software packages to support business processes.

Data Collection and analysis

Works independently and provides guidance and training to others on analyzing data trends for use in reports to help guide decision making.

Planning and Organizing

Uses comprehensive knowledge and skills to work independently while providing guidance and training to others on planning, organizing, prioritizing and overseeing activities to efficiently meet business objectives.

Policy and procedures

Uses comprehensive knowledge and skills to work independently while providing guidance and training to others on developing, monitoring, interpreting and understanding policies and procedures, while making sure they match organizational strategies and objectives.

Policy and Regulation

Works independently and provides guidance and training to others while interpreting and applying comprehensive knowledge of laws, regulations and policies in area of expertise.

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