Job Expired

We are seeking a highly motivated and professional Front Office Administrator to join our team. The successful candidate will be responsible for managing the front office and delivering exceptional customer service to clients, visitors, and stakeholders. As the first point of contact for the organization, the Front Office Administrator must consistently present a positive, courteous, and professional image.

Key Responsibilities

Welcoming and assisting clients and visitors in a professional and friendly manner
Receiving, screening, and transferring telephone calls; taking accurate messages and relaying them promptly
Responding to customer enquiries in a timely, professional, and customer-centric manner
Preparing and issuing customer quotations and requesting quotations from vendors
Managing booking diaries for meeting rooms
Administering travel and logistics arrangements as planned
Organizing and coordinating external mail and courier services
Maintaining effective filing systems (manual and electronic)
Operating computerized records, information, and communication systems, and carrying out other IT-based tasks
Managing front desk operations and general office administration
Responding to emails and handling correspondence
Providing administrative, sales and tendering support to colleagues as required

Requirements

Diploma in Office Administration or Diploma in Secretarial Studies from a recognized institution of higher learning
Competent computer skills.
Excellent verbal communication, interpersonal, and customer service skills
Sound understanding of administrative and clerical procedures
Ability to work under pressure, multitask, and meet deadlines
Proficiency in Microsoft Office Suite and QuickBooks or similar software
Previous experience in a receptionist or administrative role will be an added advantage

How to Apply

Interested candidates should submit the following:
* Detailed Curriculum Vitae (CV)
* Certified copies of qualifications and Omang
* Two (2) contactable references
* Cover letter

Applications should be emailed to technical@maxipossibilities.co.bw no later than 15 February 2026.