To provide secretarial, clerical and administrative support in order to ensure that Waygard Security services are provided in an effective and efficient manner.
DUTIES & RESPONSIBILITIES OF THE POSITION WILL INCLUDE THE FOLLOWING:
• Answers high volume of calls and maintains a rapid response rate according to set standards.
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• Logs information on calls received, where required and maintains detailed and accurate records.
• Interprets and responds clearly and effectively to spoken requests over the phone, in writing and in person.
• Files data and performs other routine office tasks as assigned and for other departments as needed.
• Operates a variety of standard office machinery including a personal computer.
• To assist in binding board documents and other office documents.
• Ensures that the reception is kept clean and tidy at all times.
• May be required to assist in typing and general clerical assignments as required.
• Reports equipment faults in accordance with laid down procedures.
• Receives visitors and clients, ascertain nature of visit and directs them to the relevant office.
• Maintain a log of meeting room and boardroom bookings and a schedule of all departmental and staff meetings
• Organizes refreshments for the visitors as necessary.
• To overlook the tea/cleaning staff, and ensure that their duties are done accordingly.
COMPETENCIES:
• Interpersonal Skills
• Communication skills
• Etiquette
• Attention to detail
• Presentation
• Customer satisfaction
• Applicants should have a Certificate in Secretarial Studies.
• Applicants should have at least one (1) year experience working with a busy switchboard.
• Fluent in both English and Setswana
More Information
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JOB APPLICATION DETAILS
Send your Application letter, CV, Qualification and the names of 2 unrelated referees to:
HR Manager Waygard Security (Pty) Ltd P O Box 1320 Gaborone
hand deliver: Plot 5631 Nakedi road Broadhurst industrial
Or
Email to:
[email protected]
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