Personal Assistant (to the CEO) – The Medicines Regulatory Authority (MRA)

The Medicines Regulatory Authority (MRA) is a new Authority that has been set up under the Medicines and Related Substances Act (MRSA) of 2013 and was established by the Botswana government to regulate the supply chain of medicines and related substances, cosmetics and medical devices in order to ensure their quality, safety and efficacy.

The purpose of the role is to provide office management and secretarial services to the office of the Chief Executive Officer (CEO).

• To organize and facilitate the functions of the office of the Chief Executive
• To facilitate meetings, social functions and travel of the Chief Executive
• To facilitate communication between the Chief Executive and external stakeholders
• Supervise lower level personal secretaries
• To take responsibility for typing, photocopying and handling open and confidential documents
• To protect the image and the integrity of the Chief Executive’s office
• To manage the CEO’s diary, travel and accommodation arrangements
• Takes minutes at meetings as directed
• Assists in logistics and circulation of documentation for Board and executive committee meetings
• Ensures cleanliness of CEO suite and availability of refreshments as required

• Holder of diploma in secretarial studies and certificate in executive assistant program from a recognized institution plus training in computer and office applications
• At least ten years relevant experience

Essential Skills:

• Good interpersonal and communication skills and computer proficiency in Word processing and Spread sheet

Competencies:

• Planning and organizing; teamwork; good verbal communications phone and face to face; proactive; customer service excellence; written communications; office organization; confidentiality

Closing date for applications: 4th March 2018