SPECIALIST- COORDINATOR RECORDS MANAGEMENT – Botswana Railways

Botswana Railways invites fully qualified Professionals, with a good track record of accomplishment to apply for the below positions tenable at our Headquarters, in Mahalapye.

SPECIALIST- COORDINATOR RECORDS MANAGEMENT

Main Purpose of the Job:
A Records Management, Coordinator is responsible for regulating and monitoring Records Management (RM) Program for consistent classification, retention, indexing, disposition, and application management.

Position Requirements

Educational: A bachelor’s degree in Records/Information Management from a recognized institution
Experience: A minimum of 3 years of experience in records or Information management field. Experience with Electronic records management is essential. Knowledge of MS Packages

Key Performance Areas

• Participate and contribute to the automation component of Records
• Management for imaging while maintain classification plans and site tables for RM application
• Establish, maintain, support and enforce records and information management standards and monitor for conformance on all strategic projects for all mediums
• Maintain and review file data periodically to ensure integrity of data and that the application is functioning effectively and efficiently
• Perform special projects which may include: auditing processes, file verifications, operation reports, producing reports and other output
• Evaluate workflow of business unit information infrastructure to identify areas of improvement and provide gap analysis of current processes
• Enforce standard electronic filename conventions through the use of Record Management application
• Manage, develop and control security access to repositories
• Receive, analyze, verify and process active files within the Information Records Centers and process inactive record transfers to offsite storage provider
• Develop reports to identify and control the timely destruction of obsolete and eligible records for approval
• Maintain and revise documentation for procedures and classification deliverables by obtaining input from team members and the business. Address problems and issues concerning files eligible for destruction or files that do not have a retention period associated to the file
• Ensure the use and maintenance of our Records Management application through various business units for its compliance of use Customer service and user training requirements
• Manage day-to-day activities from file operations to systems management across the business unit with reporting team and liaise with Head Admin & Services to obtain consistent standards for RM Program.

Competencies

• Accurate Self-Insight
• Business acumen
• Coaching skills
• Customer Orientation
• Decision making
• Planning and organising skills
• Results Orientation
• Team Development