Project Coordination Offer (PEO Project) – Botswana Harvard AIDS Institute Partnership

Botswana Harvard AIDS Institute Partnership is a collaborative research and training initiative between government of Botswana and the Harvard School of Public Health. BHP is dedicated to fight HIV/AIDS and related public health challenges through collaborative research, education and capacity building.

We seek assertive; result oriented, strategic thinkers with good interpersonal skills to fill in the above position.

Peo project, is a multidisciplinary multi-institution research and capacity building collaborative funded by the US National Institutes of Health and built around planning for a Southern African Regional Center for Research Excellence on Non-Communicable Diseases (NCDs).

1. Monitor and ensure smooth execution of project activities

• Maintain regular and bidirectional contact with investigators across partners to track progress and ensure achievement of deliverables and timelines
• Identify delays and provide advise on addressing them, communicating these in a timely and critically thought out manner
• Request submission of, review and compile quarterly progress reports

• Support preparation of program reports for submission to funder

• Coordinate with finance and grants management teams to monitor subcontracts, including reviewing monthly financial reports, following up timely response to invoices, and filing

2. Provide administrative, coordination and logistics support for the project

• Plan and coordinate events, meetings and calls
• Draft and archive documents that support meeting deliberations and facilitate communications (e.g. agenda, minutes, event report)
• Maintain Dropbox – based project archiving system
• Maintain inventory list for project and support BHP inventory management
• Arrange logistics for local and international travel of collaborators, as needed

• Support preparation of external reports and PowerPoint slides as requested
• Hold briefing meetings with Project Director on weekly basis, and maintain responsive email communication with Project Director
• Report to the Project Director and BHP Chief Operations Officer on all issues that are important to the progress and success of the project

3. Facilitate communication and connectivity among project and other collaborators

• Update Peo website on a regular basis, including with information on upcoming relevant conference deadlines.
• Support engagement and inputs from key stakeholders (including Community advisory board, Ministry of Health and Wellness), through periodic meetings and presentations

The incumbent must have a Bachelor’s Degree with at least 2 years’ experience in a Project Management or related role. The incumbent must have excellent written and verbal communication skills and be proficient in the use of computer applications (Excel, PowerPoint , Microsoft Word essential, Skype and Dropbox a bonus).

Qualifying candidates should forward their detailed application to:

Program Administrator

Botswana Harvard AIDS Institute Partnership

Private Bag BO320

Gaborone

Closing date: 21st March 2018

Only shortlisted candidates will be contacted.