Admin Assistant – Gaborone (Phakalane)

Position: ADMIN Assistant – Gaborone (Phakalane)

Requirements:

• Grade 12
• Office proficiency
• Pastel experience a plus but not essential
• At least 5 years admin experience
• Valid driver’s licence and own vehicle

Competencies:

• Ability to work undor pressure
• Ability to resolve conflict
• Good communication skills both verbal and written
• Articulate
• Pay attention to detail
• Fully competent is Microsoft Excel, word, outlook. PowerPoint and the internet

Job Specification:

To control the reception/admin/warehouse/office in such a way that visitors, member of the public and telephone callers are attended to both speedily and courteously in a professional manner, o Receive deliveries and parcels despatched to responsible persons timeously and distribution of mail/faxes to relevant stakeholders.

o To provide administration and support functions to line management o Type documentation as needed to the required standard.

o To handle office porchasing/requisition/ordering of slationery/office/stock and consumables.

o To perform relevant additional tasks os directed by Line Management

o Complete and/or capture timesheets and conhol leove forms.

o Obey any reasonable and legal instruction issued.

o Enter relevant data into the systems provided i.e. Pastel excel etc.

o Motivating procurement items

o Preporing timesheets

o interface with  debtors and creditors

o Do research and compile statistical and monthly reports

o Responsible for up-keep and accuracy of equipment maintenance history and job records database

o Convert the organization’s asset management and maintenance strategy into workplace activities o Ensure key performance indicators are captured and reported

o Continually improving planning, scheduling, purchasing, stores, data management and job reporting systems to increase planning effectiveness and efficiency

o Complete and prepare weekly timesheets for relevant business units gor approval

o Weekly PPE & chemical stock control, stock and usage forecasting and other duties associated with ordering and receiving stock,

o Updating the training matrix weekly and reporting thereof

o Circulation and control of SOP to the relevant parties o Handling and preparing RFQ for sign off

o Notification tracking ond logging

Closing data for applications: 13 April 2018 at 12.00

Please e-mail your CV to: [email protected] with the heading: Admin assistant