Officer Admin Assistant – ADO Plumbing

ADO Plumbing is looking for suitably qualified candidates to fill the following position(s):

Vacancy: Officer Admin Assistant

Main purpose of the job:

Responsible for the efficient functioning of the office through a range of Administrative, financial and managerial tasks

Responsibilities:

• The Office Admin is responsible to support the field team at the construction project sites
• Verify accuracy of billing data and revise any error
• Manage and process invoices and purchase orders with supporting documents as needed.
• Communicate with trade partners and clients to obtain and update account information.
• Assist in the preparation, issuing and tracking of RFl’s, RFQ’s and Back charges
• Compile project close out documents.
• Prepare and submit petty cash reimbursements and process expense reports
• Prepare and submit payroll for field staff, including maintaining and verifying staff records

• Maintain archives and file job site documents such as contracts, job submittals, equipment legs and trade partner daily reports.
• General reception duties
• Maintain upkeep of the appearances of office and light housekeeping.
• Upkeep of office consumables or reorder.
• Orderings and picking up meals for onsite meetings.

Positions Requirements

Certificate/Diploma in Business Administration with at least one {1) year of experience providing administrative support preferable in the Architecture/EngineenngConstructJon industry

The candidate should have strong computer skills with knowledge of Excels. Word. MS Office Suite

• He/she should be able to demonstrate leadership skills and have the ability to make sound discretions
• strong communication and interpersonal skills including negotiations and relationship-building skills
• Valid Drivers License required

APPLICATIONS TO BE SUBMITTED TO:

Mothusi France Molobesem
PO Box 2725 AAD
Gaborone

Or email to:

adoptumbmg@gmail com

With the following documents:

• Updated Cumculum Vitae Certified
• copy of ID/Omang
• Certified copies of certificates
• At least 2 References

Closing date for all applications: 9th May 2018