Dis-Chem Pharmacies require a Receiving Manager for our Airport Junction store in Gaborone. You will be responsible for managing the accurate receiving of incoming goods delivered to the branch, and facilitating the efficient flow of goods to the trading store.

Job Description:

• Ensure the receiving department adhere to:
  • Accurate verifying, scanning and capturing of physical goods receipts for the store in accordance with company policy and SOPs
  • Receiving of all warehouse goods and invoices
  • Prevention and return of all unordered or damaged goods delivered to the store, and accurately complete credit notes for non-acceptance

• Verify and check deliveries and invoices for total consistency:
  • Goods delivered are in fact the goods invoiced and captured in terms of quantities, variant and condition
  • Ensure deliveries are for the store and that the delivery note and invoice details agree
• Despatch all returns that are to be uplifted by a supplier on presentation of a pick-up slip in accordance with company policy and SOPs
• Prepare and log warehouse claims on the warehouse claims system
• Ensure the flow of stock receipts through receiving is maintained, that deliveries arriving are receipted the same day and sent to the floor

• Process all returns to suppliers in compliance with company SOPs
• Ensure the SL02 returns to vendor inventory list and ME2L open return orders agree to each other and the physical good to be returned on hand
• Follow up with supplier representatives as to the upliftment of supplier returns in order to minimise their balance
• Oversee and manage return policy: credit note, supplier returns, warehouse credit, and monthly vendor return list
• Ensure the receiving department:
  • Accurately creates and captures purchase orders for the store, irrespective of source on SAP
  • Capture all goods on warehouse invoices
  • Accurately verify and check invoices

• Capture (MIRA) all invoices that have been goods received in compliance with operating policies
• Ensure effective document flow, including capturing and filing
• Prepare invoice packs for submission to head office in the prescribed manner
• Execute the warehouse credits process in compliance with the company operating procedure
• Ensure all physical controls over the goods receiving area are in place and operational
• Support the Assistant and Store Manager in ensuring the store rooms are in an orderly state
• Ensure no unauthorised access is granted to the store via the good receiving area
• Manage and control high risk stock

• Mentor and train Receiving/Capturing Clerks and Store Men to ensure their performance meets company standards and continually improves
• Ensure correct staff scheduling
• Conduct performance management, staff development and training plans

Competencies:

Essential:

• Knowledge of receiving operating procedures, administration
• Strong command of the English language
• Basic financial skills – GP, mark-up, VAT, etc.
• Effective interaction with suppliers, management, reps and staff
• Strong analytical skills
• Time management
• Deadline driven

Advantageous:

• Operating of stock rotating system
• Basic accounting knowledge
• Portrayal of leadership
• Bilingual

Special conditions of employment:

• Botswana citizen
• Completed O Levels
• Willing and able to work retail hours
• Able and physically fit to lift and move heavy boxes (­+ 20kg)
• Valid driver’s license and own reliable transport

• Clear credit and criminal records

Remuneration and benefits:

• Market related salary
• Medical aid
• Provident fund
• Staff account

ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.

Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.

PLEASE ENSURE THAT YOU COMPLETE THE QUESTIONNAIRE THAT COMES UP IN A NEW WINDOW WHEN YOU CLICK APPLY. IF YOU ARE USING A SMART DEVICE, THE QUESTIONNAIRE MAY NOT POP UP, AND YOU APPLICATION WILL NOT BE COMPLETE

Essential:

• Botswana citizen
• Completed O Levels
• Minimum of 2 years’ relevant retail receiving experience
• Computer literate – MS Office
• Willing and able to work retail hours

Advantageous:

• 2 years of supervising/managing a staff complement of at least 6
• Working knowledge of SAP