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UNICAF

Logistics Officer – Botswana Power Corporation

Full Time Gaborone, Botswana

Job Expired
Job Purpose

To organize, coordinate and supervise warehousing and materials distribution activities within the guidelines of the Corporations procedures and policies.

 

Principal Accountabilities/Responsibilities
KEY PERFORMANCE AREA DUTIES
Improvement / Innovation Identifies shortcomings in existing processes, systems and procedures, then uses established change management programs to deliver prescribed outcomes and/or provide support services
Supply Chain Management Performs prescribed supply chain management activities using existing procedures to support others.

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Monitors purchase orders in order to ensure provision of necessary material handling equipment on receipt and eliminate demurrage charges.

Compiles and calculates a list of items and quantities to be ordered based on stock outs reports and bills of materials to facilitate replenishment process.

Monitors goods received to ensure that they are accompanied by proper and complete paperwork and complies with BPC Purchase orders and specifications.

Resolves and reports incorrect deliveries, damages or surpluses as per the laid down procedures and policy.
Data Collection & Analysis Produces accurate reports for others by collecting data from a variety of standard sources and inputting that data into standard formats.

Compiles monthly statistics on section activities so that performance can be measured.

Checks, journal of warehouse transactions in order to ensure data processing is accurate.
Data Management Accesses required information for specific purposes using the data management system.

Runs periodic stock movement reports, and takes corrective action where there are discrepancies so that the Corporation stock is correctly priced, valued and accounted for.

Monitors the processing of warehouse transactions for prompt updating of computerised records and supplier payment.

Uses back order notification system to advice customers on stock availability.

Investigates and resolves stock variances and data capture discrepancies and recommends remedial action.
Client & Customer Management (Internal & External) Carries out prescribed internal and external client management activities and provides support to others by following existing procedures.
Internal and External Communications Uses the internal and external communications system to access required information for specified purposes.
Budgeting & Costing Tracks budgets and brings variances to the attention of senior colleagues while working within established budgeting systems.
Compliance

 

 Reviews identified shortcomings in current compliance processes, systems and procedures and works with guidance to ensure solution of ad hoc problems within the assigned unit/(sub)discipline
Quality Performs relatively simple quality sampling and inspection of products.
Sales Sells standard products and services to customers.
People Management Provides primary supervision to a team performing routine work.
Safety, Health and Environment Operates in accordance with policies and rules, while performing routine safety checks on own equipment and workspace.

Organises the cleaning of warehouses and stores yards in accordance with good housekeeping and safety standards.
Qualifications

A recognized University Diploma in Material Management, Supply Chain or Equivalent

Experience

At least 3 years post qualification in a Supply Chain Management environment.

Competencies

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TECHNICAL SKILLS DESCRIPTION
Reporting Works with guidance (but not constant supervision) to create relevant, lucid and effective reports.
Numerical Skills Uses an understanding of numerical concepts to perform mathematical operations such as report analysis without supervision and provides technical guidance when required.
Materials Movement Works with guidance (but not constant supervision) to optimize the movement and storage of equipment and other materials.
Data Collection and analysis Works without supervision and provides technical guidance when required on analysing data trends for use in reports to help guide decision making.
Customer Service Delivery Works without supervision while providing technical guidance as needed on meeting high customer service standards
Contract Administration Works with guidance (but not constant supervision) to administer contracts effectively.
Risk Management Identifies, assesses, prioritizes and manages risks in a production process with guidance (but not constant supervision)
Verbal Communication Uses clear and effective verbal communications skills without supervision and provides technical guidance when required on expressing ideas, requesting actions and formulating plans or policies.
Vendor Management  

Works without supervision and provides technical guidance when required on managing vendors so that they deliver the best possible results given available resources.
Logistics Works without supervision and provides technical guidance when required on ensuring that production plant, equipment and materials are moved and stored in the best way possible.
Compliance Works without supervision and provides technical guidance when required on achieving full compliance with applicable rules and regulations in management and/or operations.
Inventory Management Designs, implements and manages inventory control systems with guidance (but not constant supervision).
Commercial Acumen Applies understanding of the business environment and objectives to develop solutions with guidance but not constant supervision.
Computer skills Supports business processes without supervision by understanding and effectively using standard office equipment and standard software packages, while providing technical guidance as needed.
Stock Monitoring and Control Works under guidance (but not constant supervision) to acquire, organize, protect and process data to fulfil business objectives
Data Management Works without supervision and provides technical guidance when required on acquiring, organizing, protecting and processing data to fulfil business objectives.
Planning and Organizing Works without supervision and provides technical guidance when required on planning, organizing, prioritizing and overseeing activities to efficiently meet business objectives
Policy and procedures Works with guidance (but not constant supervision) to develop, monitor, interpret and understand policies and procedures, while making sure they match organizational strategies and objectives.
BEHAVIOURAL SKILLS DESCRIPTION
Team Leadership Builds a high performing team by ensuring that the team is focused, motivated and inspired to achieve team objectives. Specifically, creates positive team culture; for example, ensuring others follow the expected ways of working.
Analytical Thinking Thinks through issues by separating out the parts of the problem or situation and thinking things through systematically. Applies judgement on the basis of evidence and reasoning. Specifically, sees multiple relationships; for example, identifying several likely causes or consequences of a situation.
Responsibility for Safety Focuses on safety, strives for high standards in safety, health, environmental performance and sets a new standard. Specifically, monitors; for example, actively ensuring that others meet corporate standards and compliance requirements.
Self-Control Maintains control of their emotions even under difficult situations in order to continue to perform effectively. Specifically, calms others; for example, helping other people respond constructively during times of stress.
Initiative Acts proactively to avoid problems or identifies and takes advantage of opportunities. Specifically, is proactive; for example, recognizing and acts on current opportunities or problems and takes action.
Collaborative Influence Win the hearts and minds of others across boundary collaborations and to do the right thing, regardless of formal authority. Specifically, facilitates short-term teaming; for example, pulling together individuals to team around a problem, crisis, or opportunity.
Conceptual Thinking Thinks through issues by seeing the pattern or big picture, brings facts and ideas together, and develops innovative or creative insights. Specifically, applies models or theories; for example, using a theory to help understand a situation.
Adaptability Responds to differences and changes in the internal or external context, taking a flexible approach to reach business outcomes. Specifically, tries new ways to do things; for example, coming up with alternative methods or ways of working.
Impact through Influence Engages with others, getting buy-in to deliver results and skill fully influencing to build support. Specifically, adapts approach; for example, considering what is important to the stakeholder audience and tailors the message and the language accordingly.
Drive for Results Focuses on assessing, measuring and improving performance. Shows drive and determination to meet short- and long-term goals. Specifically, improves performance; for example, enhancing and improves the efficiency and effectiveness of processes.
Approach to Thinking Thinks through situations of varying degrees of complexity and ambiguity, in order to understand them clearly. Specifically, sees multiple relationships; for example, identifying several likely causes or consequences of a situation.
Attention to Detail Manages, tracks and attends to multiple pieces of information, bringing order and clarity. Specifically, monitors others’ work; for example, checking to ensure that procedures are followed.
Customer Focus Identifies and meets the needs of internal and external customers, being continually focused on outcomes for customers. Specifically, corrects problems; for example, communicating with customers regarding expectations, to monitor delivery and satisfaction.
Information Seeking A desire to know more and seek information to inform decisions. Specifically, explores; for example, establishing the facts by digging deeper, asking probing questions and challenges first responses.
Understanding Others Takes an active interest in other people. Seeks to understand their individual perspectives and concerns and accurately hears the unspoken or partly expressed thoughts, feelings and concerns of others. Specifically, actively listens; for example, repeating what was heard to check understanding, particularly in difficult conversations.
Job Challenges

Lack of suitable equipment for offloading goods

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