Job title: Contracts and Grants Officer

Company: FHI 360

Job description:

Job Summary:

The Contracts and Grants Officer will be responsible for providing support to the LINKAGES Botswana team on efficient grants and contracts management and monitoring ensuring full compliance with USAID rules and regulations.

Accountabilities:

• Undertakes cost analysis of proposal and application budgets for cost realism
• Converts proposal and application budgets into Sub-award Financial Report budget format or payment and deliverable schedule
• Assist in  tracking grantee cost share contribution for each sub-recipient as appropriate
• Assist in review of grantee financial reports and providing feedback for appropriate corrective action
• Develop and maintain tracking systems on other identified sub-recipients’ compliance issues
• Provide training and orientation to sub recipients on donor rules and regulations as well as the organization’s policies and procedures
•  Monitors sub-recipients burn rate and provide advise where necessary.Monitor the budget revisions thresholds for sub-recipients and ensure amendments to sub-agreements are developed and processed in a timely manner as need
• Facilitate the sub-agreements’ close out process

Problem Solving & Impact:

• Works on increasingly complex and problems of diverse scope requiring critical analysis and comprehensive evaluation of critical factors.
• Increasingly exercising independent judgment in developing methods and techniques to obtain solutions (and process improvements).
• Increasing independence in determining specific tasks to accomplish in order to meet certain goals and objectives.

Supervision Given/Received:

• Increasing self-reliance in performing tasks.
• Needing lesser regular supervision.
• Higher proficiency and confidence in operating within established operating procedures.

Education:

• Bachelor’s Degree or its International Equivalent •Finance, Accounting or related field

Experience:

• Working knowledge of OMB Circulars and legislation for USG Grants and Cooperative Agreements and USAID-specific assistance regulations
• A minimum of 3-5 years’ experience in financial management. Direct work experience in grant management and administration will be an added advantage
• Prior experience with international non-profit organizations preferred
• Broad conceptual judgment, initiative and ability to deal with a wide range of finance issues
• Excellent communication skills (oral and written) in English, including editing and proofreading
• Proficient computer/ software skills, including a strong command of Microsoft Word and Excel

Typical Physical Demands:

• Typical office environment.
• Ability to sit and stand for extended periods of time.
• Ability to lift 5-50 lbs.

Technology to be Used:

• Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:

• Less than 10%

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360’s Career Portal.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

Location: Gaborone, South-East District

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