Personal Assistant (PA) to Chairman- Mosele Legal Services

Job Purpose:

• To offer full administrative support to the Chairman

Key Accountabilities: Executive Assistant to Chairman

• Manage, coordinate and maintain calendar of Chairman including appointments, meetings and
travel.

• Responsible for organizing of internal and external meetings on behalf of the Chairman ensuring all
necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.

• Provide executive and administrative support to Chairman.

• Responsible for organising Chairman travel and logistics including flights, visa requirements, hotel
accommodation, car rental, meeting schedules while travelling and completing expenses.

• Monitor and respond to incoming communications (including complaints) to Chairman’s office
including phone calls, emails and walk ins, ensuring correct department distribution.

• Secretarial support for meetings as and when required by the Chairman, including drafting and
circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming
venues and arranging refreshments. Writing and distributing comprehensive minutes and action
points to all members post meeting.

• Communicating important updates and information to Mosele Legal Services as required by
Chairman.
• Structure the Mosele Legal Services central calendar of events.

Person Specification:

Education: Diploma /Degree in Marketing or Communication or a related qualification.

Should have a driver’s licence.

Competencies:

• Organisational, planning and multi-tasking skills
• Communication skills
• Information gathering and information monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Initiative
• Professionalism and confidentiality
• Attention to detail and accuracy

Flexibility Essential Attributes:

• Calm character, able to prioritize and ensure smooth execution of tasks
• Fluency in English – spoken and written’
• Strong attention to detail and accuracy
• Maintain high levels of professionalism
• Well organized with an understanding of priorities and changing demands

REMUNERATION
A competitive remuneration is offered.