EVENTS ADMINISTRATIVE ASSISTANT

POSITION OVERVIEW

This is to handle the administrative end of a busy office, engage in seating & decor services for both small and large events. The main focus is ensuring that the company’s events are properly handled from start to finish.

CORE REQUIREMENTS

• You have to be a self-starter, who’s creative and have the capability of taking the initiative to achieve assigned goals & tasks.
• A team player and proficient in coordinating the many aspects of event management from the administrative point of view.
• Excellent organizational skills, great attention to detail, a proactive nature and the ability to handle many tasks at the same time.
• Exceptional communication skills – both written and verbal along with exceptional knowledge of planning and executing booked events.

DUTIES & RESPONSIBILITIES

• Handle client’s enquiries over the telephone and email. Forward important ones to the Events Manager.
• Assist with execution of booked events by providing administrative support.
• Update and manage calendars & provide reminders for upcoming company events.
• Provide extensive support in the event execution by ensuring that all resources are available for smooth delivery of Events.
• Assist in the setting up and tearing down of events with special focus on timelines and care of materials involved.
• Interact with staff members and ensure that they are provided with the right information to carry out their tasks.
• Create and maintain accurate and up to date records and files for all event management projects.
• Develop event-specific organizational tools

QUALIFICATIONS

• A Diploma minimum qualification or Degree in Events field or related. Experience in Events field and a valid driver’s license will be an added advantage.