Executive Assistant: Chief Executive Office – Botswana Geoscience Institute

JOB SUMMARY

The Executive Assistant will manage the Office of the CEO through the provision of a full range executive assistance and administrative support services in order to enhance efficiency and project a positive image of the office; to act as the interface between the CEO and internal and external clients.

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Degree in office management, Business Administration or related degree from a recognised and accredited institution
• Minimum of 5 years post qualification experience as a Professional Assistant in a computerized office environment
• Thorough knowledge and experience in a wide range of office automation, communication equipment and procedures.

MAIN PURPOSE OF THE JOB

1. Interfaces at all levels, with key stakeholders within and outside the organisation in order to ensure strong relationships with relevant parties and deal timeously with key issues on behalf of the CEO
2. Facilitates and manages the CEO’s Obligations on the Corporate Business Plan and the Planning Process thereof.
3. Performs a variety of administrative or executive support tasks that are highly confidential and sensitive
4. Coordinates office management activities of the CEO, in liaison with respective Directorates
5. Oversees the CEO’s official itinerary and travel arrangements.
6. Manages specific assignments/ initiatives emanating from the CEO’s office to ensure delivery in terms of time, cost and quality
7. Manages and coordinates the work of the Office of the CEO to ensure timely and efficient delivery of service to the Board, Ministry and other Government institutions.

KEY PERFORMANCE AREAS

• Document Management
• Customer reception and channelling
• Appointments and Reservations
• Personal Assistance
• Reporting and Presentation

COMPETENCIES

• Records management
• Customer Oriented
• Planning & Execution
• Communicating Effectively
• Time Management

REMUNERATION

BGI offers a competitive remuneration package that is commensurate with the position.