Administration Officer – Ref: HRA: 002

Administrative Support

Manage the MD’s calendar and provide administrative support to managers and staff
Ensure smooth running of meetings and company events
Receive and direct visitors by being professional and client centric.
Deal with client needs by directing calls, handling queries and general assistance.
Records Management

Create, update, and maintain personnel records, financial records, and other records and databases

Financial Management

Develop and implement a system for tracking incoming invoices and expenses and dealing with queries to ensure payments made accordingly
Manage petty cash and undertake regular reconciliations
Preparing reports on expenses, office budgets, and other expenditures
Procurement and Asset Management

Assist in the procurement of goods in response to the business needs
Register company assets into office database.
Maintenance and Repairs

Coordinate building and maintenance issues for general repair and updating
Contract Monitoring

Monitor specified contracts (eg security, cleaning) and ensure delivery of service to expected standards

Minimum Education or Qualifications:
A Degree or Diploma in Business Management or Social Sciences or any related field.

Key Skills and Experience:
1-2 years office administrator experience
Must own a driver’s licence