Administration Assistant – Botswana Institute for Technology Research and Innovation (BITRI)

Company: BITRI

Reference #: AD/ASS 01/2020

Contract Type: Contract 5 Years

Salary: Market Related

Location: Gaborone, South East, Botswana

Botswana Institute for Technology Research and Innovation (BITRI) was established in 2012 as a Government of the Republic of Botswana company limited by guarantee, with a mandate to identify, develop and/or adapt appropriate technology solutions that provide sustainable innovative solutions through co-creation and collaboration in line with national priorities and needs of Batswana.

Job Functions Administration

Industries Research

MAIN PURPOSE OF THE JOB:

Assist in the provision of office support and events management services.

DUTIES AND RESPONSIBILITIES

•Process and distribute mails daily as per schedules, prepare mails for Botswana Post and couriers to collect, and keep incoming and outgoing mail records.
•Operate photocopier and other basic office equipment
•Carry out basic maintenance checks and replenishment of stationery
•Collate and binds reports, papers and parcels as required
•Maintain file registers and file movement forms
•Locate and retrieve files, documentation and correspondence as required
•Organise venue and refreshments for internal meetings, seminars, training
•Assist the Administration Officer in clerical work such as management of the vehicle fleet and transport allocation
•Assist in repair, maintenance and disposal of furniture and non-IT equipment
•Provide temporary clerical assistance to departments as and when required Perform other duties as assigned by the supervisory

Education:
•At least a minimum of BGCSE certificate and a certificate in office administration from a recognised institution or any other equivalent qualification acceptable to BITRI.Experience and working knowledge:
•At least 2 years proven practical experience in office administration.

REQUIRED COMPETENCIES
•Basic Computer skills
•Communication and interpersonal skills
•Flexibility, dependability and dedication
•Compliance with procedures, instructions, rules and regulations
•Service oriented and client focused

Job Closing Date 14/07/2020