FINANCE AND ADMIN ASSISTANT – TOTAL BOTSWANA (PTY) LTD

TOTAL BOTSWANA (PTY) LTD IS LOOKING FOR A SUITABLE CANDIDATE TO FILL THE POSITION OF FINANCE AND ADMIN ASSISTANT

WORK ACTIVITIES

Finance & Accounting:

• Prepare purchase requisitions Total Botswana purchases of goods and services.
• Monthly payment preparation for all Suppliers to ensure payments are made on time and remittance advices are sent to suppliers.
• Act as a link to resolve all queries between the company and suppliers.
• Strict adherence supplier payment terms for all vendors and maintain the vendor ageing report.
• Filling of Withholding tax returns from payment.
• Sending out withholding tax certificates to all suppliers that fall in the WHT category.
• Creation and submission of monthly accrual journals for Goods and services not yet invoiced.
• Capitalisation of all company assets and maintaining a clean Fixed Assets Register.
• Participate in the business and operational studies and ad hoc projects as requested.
• Implement policies and procedures and recommending improvements as appropriate.
• Effective communication between various departments within the organisation on the status of supplier
• payments
• Act as a back-up for the credit control function within the organisation

ACCOUNTABILITIES

Key performance Areas:

• Maintain credit terms on all suppliers and minimise supplier payment queries.
• Pay attention to detail on all financial and accounting entries.
• Fixed Assets
• Maintain a daily professional conduct.
• Adhere to all HSEQ guidelines and policies.

QUALIFICATIONS & EXPERIENCE:

• Degree in Accounting/AAT (or Equivalent) with at least 3 years’ experience in creditors management.
• At least one-year experience in accounting and general office administration.
• Good customer Service and communication skills at all levels.
• SAP knowledge will be an added advantage.
• Experience in computer operations and computer literacy essential.