CONTRACTS ADMINISTRATOR – Morupule Coal Mine (MCM)

Detail:

Morupule Coal Mine (MCM) is a mining company established in 1973 to mine and transform coal into unlimited sources of energy. The MCM business is at the heart of a prosperous future for Botswana with coal production contributing significantly to the economic development of Botswana. Morupule Coal Mine is owned by the Government of Botswana through the Minerals Development Company Botswana (MDCB) at 100% ownership.

Morupule Coal Mine is located 14 km northwest of the urbanized village of Palapye (the fastest growing center outside the capital city of Gaborone), along the Serowe-Palapye national highway (A14). The company’s vision, is ‘To be a leading coal energy business”

The Company Seeks To Invite Suitably Qualified And Experienced Candidates For The Following Position:

CONTRACTS ADMINISTRATOR

REF: MCM 00000003

Job Summary:

To initiate, negotiate, place contracts and manage suppliers according to Mine standards and best practice

Key Activities:

• Ensure that employees understand and comply with company contracts through continuous engagement
• Ensures all deadlines and conditions described on contract conditions are met.
• Maintain and updates organized system of physical and digital records to ensure availability of information
• Supervises subordinates by ensuring compliance to set performance standards, policies and procedures in area of responsibility
• Manages the key effectiveness areas of subordinates by setting, monitoring and reviewing performance and taking remedial action as necessary
• Recommends and incorporate cost saving initiatives into budget and operates within approved parameters
• Prepares and issue tender enquiries for various works and services to prospective tenderers
• Facilitates technical and commercial tender evaluations and compiles tender evaluation and adjudication reports
• Negotiates and establishes contracts according to submitted customer requests and terms and conditions with potential business partners
• Manages commercial terms and conditions of contracts including administering and negotiating the renewal of time based contracts where appropriate and issues amendments to contracts where required

• Facilitates contracts and projects performance reviews and share status updates with stakeholders

• Administering day-to-day correspondence, amendments, retention’s, insurances, payment securities in respect of each contract closeout
• Ensures all requirements for Social Way requirement 8 are achieved and adhered to.
• Development and Monitoring of Service Level agreements
• Acts as a liaison between internal and external parties during contractual queries and during resolution of disputes
• Adheres to all safety, health and environment policies and procedures in area of responsibility.
• Identifies and implements creative and innovative ideas in order to improve the Mini Business Unit performance.

• Maintains effective relationships clients/partners/customers to ensure achievement o Mini Business  Unit objectives.

• Takes responsibility for providing excellent services by developing self, applying skills, knowledge and experiences to improve and measure their own performance against set standards.

Technical competencies:

• Contracts Management
• Commercial law
• Fidic Conditions of Contract
• Computing Skills
• Tendering and Estimation

Minimum Education & Experience Requirements:

• Degree in Technical or Commercial Discipline i.e. Quantity Surveying/Construction Management/Supply Chain Management /Business Administration or equivalent
• 5 years’ experience in procurement and mining environment
• Knowledge of SHE Management System ISO 45001: 2018 and ISO 14001: 2015

We offer a competitive salary package. Prospective candidates must be medically and physically fit and willing to work in a Coal Mining Environment and meet demanding schedules.