MANAGER, PROCUREMENT & ADMINISTRATION – The Construction Industry Trust (CITF)

The Construction Industry Trust (CITF) is a Joint Project between the Ministry of Employment, Labour Productivity and Skills Development and the Industry of Botswana It operates from an established Training Institution situated in Gaborone and Satellites Centers across Botswana Our aim is to provide the Industry with locally trained, competent manpower in order to maximize, use and engagement of Botswana Citizens on ail projects and production Industries We require mature, energetic, self motivated, innovative citizen or

MANAGER, PROCUREMENT & ADMINISTRATION

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Main Purpose of the Job

To provide leadership in the delivery of supply chain management /procurement and general administrative services to the Fund, either directly or through third-party service providers The role holder is responsible for, nter alia, procurement and asset management, fleet management, general maintenance .outsourced services (cleaning, gardening, security)

Qualification & Experience

• Bachelors Degree in Supply Chain Management/ Business Management or related fields
• Masters Degree in Supply Cham Management or related held will be an added advantage
• Professional Membership of a recognised institute will be an added advantage (IPS / CIPS)
• Minimum of eight(8) years post qualification experience in Supply Chain Management reporting and management or related fields of which five (5) years should have been at senior supervisory level
• Demonstrable experience using modem supply chain management /procurement packages and techniques and detailed knowledge of project contracts

Key Performance Areas

Strategy & Policy

• Participate in formulating, execution, reviewing and updating of the CITF corporate strategy in accordance with stakeholder expectations
• Ensure compliance with national legislation and regulatory frameworks of PPADB and other regulatory bodies

Procurement

• Develop and maintain a coordinated approach towards procurement and contract management seeking value for money.
• Develop strategies to manage and to continuously review the effectiveness of CITFs sourcing/tendering strategies and policies and implementation of third party contractual agreements
• Ensure compliance with purchasing and stores policies and requisition procedures, and the use of local purchase orders fa de-centralised acquisition of stock
• Establish and maintain (in conjunction with the Procurement Manager) a supplier/contractor database and supply Chain management system

General Administration

• Coordinate the provision of the general administration of services in the CITF
• Manage the provision of outsourced services, including leased office equipment cleaning and gardening services
• Monitor and enforce Service Level Agreements with service providers.
• Drive the general upkeep of the CITF grounds and cleanliness of the premises.
• Oversee maintenance of fittings and equipment to ensure effective management and utilisation of the Fund’s utilities.
• Manage telephone communication systems (Switchboard.
• Office lines and administration of the mobile phones)

• Establish office records requirements and allocate office accommodation as per departmental requirements and available space

Fleet Management

• Develop and implement cost-effective vehicle acquisition options
• Ensure implementation of the CITFs transport policy and procedures.
• Oversee the Fund s vehicle fleet register and optimise fleet utilisation.
• Agree on vehicle specifications with user departments within the policy framework and provide vehicles as per departmental transport requirements
• Periodically oversee the production of vehicle utilisation statistics and management reports for decision-making purposes
• Manage all outsourcing and leasing contracts fa the vehicle fleet including fuel supply agreements and maintenance contracts.

Competencies

• Visioning and strategic direction
• Decision making
• Influence and impact
• Networking and relationship management
• Developing and empowering others
• Change management
• Financial awareness
• Team leadership
• Integrity

Remuneration Package: CITF offers a competitive remuneration

Package Basic salary (CITF Band 3) on Salary Scale P401 026 00 to P442 253 00 per annum

• 15% employer’s contribution and 5% employee’s contribution towards the pension fund
• 50% employees’ contribution and 50% employer’s contribution towards the medical aid
• Workman’s Compensation and Group life insurance
• 30 days leave per annum